NEOGOV · 2 hours ago
Administrative Assistant I/II
Palm Desert, CA
Full-time
Onsite
Entry, Mid Level
$63K/yr - $95K/yr
2+ years expThe City of Palm Desert is seeking an Administrative Assistant I/II to join the Administrative Support Team, providing technical and administrative support that requires working knowledge of accounts payable and accounts receivable processes. The role involves supporting front office operations, processing invoices, and assisting with procurement-related activities.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides technical administrative support for an assigned department, division, and/or program, requiring substantial knowledge of the administrative procedures and practices of the area of assignment
Prepares and processes applications, licenses, bid documents, contracts, agreements, warrants, citations, claims, resolutions, ordinances, staff reports, and legal, official, and/or confidential documents requiring knowledge of assigned programs/projects, operations, and services and the ability to explain, interpret, and apply federal, state, and local laws, rules, regulations, codes, ordinances, and City policies and procedures relevant to assigned area of responsibility
Serves as a liaison for assigned department, division, and/or program; receives, processes, and responds to public records requests, subpoenas, complaints, and other requests for information; researches, reviews, and organizes information; verifies compliance with legal and regulatory requirements
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files
Organizes and maintains accurate and detailed databases, files, and records; verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules, including archiving, scanning, and destruction of files
Works with the public and a variety of outside parties to ensure completion of applications, documents, forms, and supporting documentation related to assigned area of responsibility
Serves as recording secretary and provides staff support for assigned boards, committees, and commissions; prepares, posts, and distributes public hearing notices, agendas, and informational packets; prepares staff reports; coordinates meeting logistics and room set-ups; attends meetings, takes and transcribes minutes, and processes action items; prepares and posts public and legal noticing related to board, committee, and commission actions
Coordinates and provides administrative support for the development of consultant requests for proposal, advertising, and bid processes for professional and/or construction services; works with department staff to prepare project and technical specifications and scopes of work as well as project cost and time estimates; prepares and posts legal notices, attends bid openings, documents bid results, verifies that contractors meet City requirements, and prepares staff reports with recommendations
Designs, creates, and edits a variety of documents, including correspondence, letters, memos, agendas, reports, lists, forms, schedules, flyers, event materials, and statistical reports
Researches, summarizes, and interprets data from various sources and prepares a variety of reports according to established procedures and practices; may submit reports to various local, state, and federal regulatory agencies
Assists management in performing and conducting studies and special projects; collects and compiles data; prepares draft reports; makes recommendations for changes in departmental administrative procedures, policies, and programs
Performs a variety of administrative office support duties such as scheduling and coordinating meetings, conferences, and trainings; coordinating travel arrangements; processing reimbursements; and ordering and maintaining office and other related supplies
Performs clerical accounting and financial support work; performs calculations; monitors budgets and accounts; determines and calculates required fees; processes, reconciles, and verifies cash and monies received; processes purchase orders, payment vouchers, check requests, and invoices
May attend and represent the City at community events
May maintain websites and social media accounts by writing, editing, and proofreading content, and taking and editing photos and videos
Performs other duties as assigned
Qualification
Required
Equivalent to completion of 60 semester (or equivalent quarter) units from an accredited college or university, including at least 15 units in business administration, accounting, finance, or a related field
Administrative Assistant I: Two (2) years of increasingly responsible and varied clerical support experience
Administrative Assistant II: Four (4) years of increasingly responsible and varied clerical, administrative, and office support experience, including at least two (2) years equivalent to that of a Administrative Assistant I
Possession of, or ability to obtain, a California Notary Public certification may be required for certain assignments
Applicable federal, state, and local laws, rules, regulations, ordinances, and City policies and procedures relevant to assigned area of responsibility
Operations, services, programs, policies, procedures, and processes of the department to which the position is assigned
Modern office management practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications
Record keeping and filing systems and methods
Methods and practices of technical data research, analysis, and report preparation
Basic business arithmetic and bookkeeping
Business letter writing and the standard format for reports and correspondence
Methods of preparing and processing various records, reports, forms, and other documents specific to assigned program, department, or division
English usage, grammar, spelling, vocabulary, and punctuation
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
Interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, ordinances, and City policies and procedures relevant to assigned area of responsibility
Accurately and efficiently perform technical administrative work using independent judgment
Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities
Gather, compile, interpret, summarize, and present administrative and technical information and data in an effective manner
Prepare, review, and present reports and other correspondence and communications in a clear and concise manner
Maintain accurate databases, records, and files
Maintain confidentiality and be discreet in handling and processing sensitive information and data
Compose correspondence and reports independently or from brief instructions
Accurately perform arithmetic and financial computations
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner
Organize own work, set priorities, and meet critical time deadlines
Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
Communicate effectively in English, both orally and in writing
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Benefits
Medical, dental and vision coverage for employee and dependents (up to 100% paid by employer)
12 paid holidays annually
12 paid sick days annually
Two weeks of annual paid vacation, additional vacation available for Management positions
The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution.
2% @ 62 CalPERS retirement, 2% @ 55 for Classic Members
IRC 125 Cafeteria Plan (flexible spending plans)
Life insurance (equal to annual salary)
Longterm Disability Plan
Accidental Death & Dismemberment Coverage
Retiree Health Savings Plan: 1% Employee Contribution, 1% Employer Match
Voluntary Deferred Compensation Program
Tuition Reimbursement Program
Employee Assistance Program
Rideshare Incentive Program
Qualified employer for PSLF Program eligibility
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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