Colby College · 7 hours ago
Museum Digital Systems Manager
Waterville, ME
Full-time
Onsite
Mid LevelColby College is seeking a Museum Digital Systems Manager responsible for the administration and development of the museum's digital collections infrastructure. The role involves overseeing the collections management system, collaborating with various departments, and ensuring secure and scalable digital systems for public engagement and academic support.
E-LearningEducationUniversities
Responsibilities
Administer and maintain the museum’s EmbARK collections management system, including configuration, data integrity, troubleshooting, and ongoing enhancements
Manage digital assets and metadata, ensuring consistent cataloging standards and accurate, up-to-date collections records
Collaborate with curatorial and collections management staff - particularly the Registrar for Collections and the Senior Manager of Collections and Registration - to support documentation, reporting, and collections workflows
Develop, maintain, and deliver staff training, documentation, and front-line support related to EmbARK and related systems
Generate operational and analytical reports using Crystal Reports
Implement and monitor security protocols, backup procedures, and data integrity controls
Maintain and troubleshoot supporting technical infrastructure, including: Custom IIIF image compression scripts, Cloud-hosted image server environments (PaaS), SaaS-hosted Elasticsearch services for public collections search, EmbARK Web Kiosk export templates
Provide front-line EmbARK client support, including installation, maintenance, and issue resolution
Partner with Colby Communications, ITS, and external vendors to maintain and enhance integrations between EmbARK and the museum’s website and other digital platforms
Administer and support the museum’s Airtable environment, including base design, optimization, integrations, training, and troubleshooting
Monitor and analyze performance metrics for the museum’s website, social media, and email platforms; prepare reports and recommend improvements as appropriate
Support the preparation and delivery of digital collections content and metadata to external platforms (e.g., Bloomberg Connects), ensuring quality and standards compliance
Coordinate with museum departments to document digital workflows, maintain data standards, and implement improvements to digital content management practices
Serve as a resource for staff on digital tools, helping evaluate new applications and refine existing systems in alignment with museum and college digital strategy
Qualification
Required
Bachelor's degree in Computer Science, Information Technology, Digital Curation, Digital Marketing, or a related field, or an equivalent combination of education and experience
Experience administering databases or collections management systems; EmbARK or similar museum platforms strongly preferred
Demonstrated development-level technical skills, including: Working knowledge of Python (web and systems integration), Experience with search technologies such as Elasticsearch or Algolia, Knowledge of image file formats and image processing frameworks (e.g., ImageMagick), Experience with reporting tools (e.g., Crystal Reports), Understanding of git-based development workflows
Experience with or understanding of CI/CD environments; familiarity with GitHub and GitHub Actions preferred
Experience with or understanding of cloud-hosted infrastructure, including PaaS environments and CDN services (e.g., Cloudflare)
Strong organizational skills and attention to detail, with the ability to manage multiple priorities independently
Excellent communication and interpersonal skills, with the ability to collaborate across technical and non-technical teams
Knowledge of copyright, digital rights management, and best practices in asset management
Commitment to the role of museums and the arts in education, public engagement, and fostering an inclusive and equitable workplace
Preferred
Experience administering databases or collections management systems; EmbARK or similar museum platforms strongly preferred
Experience with or understanding of CI/CD environments; familiarity with GitHub and GitHub Actions preferred
Company
Colby College
Colby College is a private liberal arts college located on Mayflower Hill in Waterville, Maine, USA.
Founded in 1813
501-1000 employees
H1B Sponsorship
Colby College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (17)
2023 (12)
2022 (15)
2021 (18)
2020 (9)
Funding
Current Stage
Late StageTotal Funding
$25MKey Investors
Davis Family Foundation
2017-04-20Grant· $25M
Leadership Team
Douglas Terp
Vice President for Administration and Chief Financial Officer
Nicole Trufant
Vice President and Chief Financial Officer
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