University of Utah ยท 3 hours ago
Administrative Assistants
Salt Lake City, UT
Full-time
Onsite
New Grad, Entry, Mid, Senior Level
0+ years expThe University of Utah is seeking an experienced Administrative Assistant for the Department of Pediatrics. This role involves providing administrative support to ensure smooth office operations, coordinating schedules, and assisting with various departmental activities.
Higher Education
Responsibilities
Provide administrative support to the division including:
Purchasing and accounts payable
Onboard new faculty members
Schedule and facilitate meetings, prepare agendas, and distribute minutes
Provide fundamental administrative support to the General Pediatrics Division with a specific focus on one of our six clinics and its faculty members
Coordinate multiple faculty members' clinical schedules, facilitate meetings, proactively anticipate faculty members' needs, and help with those needs whenever possible
Perform other related duties as assigned and participate in various administrative projects according to fluctuating division and department needs
Qualification
Required
Perform a variety of administrative support duties for the Division of General Pediatrics to ensure office operations run smoothly and efficiently
Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information
Assist in planning department activities, manage meeting calendars, and make travel arrangements
Track expenses, monitor and order supplies, and schedule maintenance repairs
Remain knowledgeable of department policies
Make contacts of a sensitive, complex, and confidential nature
Interface with various groups of people in a pleasant, helpful, and professional manner
Administrative Assistants, I: Requires little to no related experience
Administrative Assistants, II: Requires at least 1 year of related experience
Administrative Assistants, III: Requires 3+ years of related experience
Administrative Assistants, IV: Requires 5+ years of related experience
1 year of higher education can be substituted for 1 year of directly related work experience
Preferred
Proficient in the latest versions of the Microsoft Office suite, with the ability to learn new software programs quickly, such as Adobe Creative Suite, Concur, QGenda, etc
Excellent interpersonal and communication skills, both oral and written
Strong writing skills. Must be in the habit of proofreading documents and emails for spelling, grammar, content, and clarity before disseminating
Exceptional organization and time management skills with extreme attention to detail
Capable of effectively managing multiple duties and competing deadlines with minimal supervision
Comfortable taking directions from multiple supervisors
Flexibility and willingness to help where needed
Benefits
Excellent health care coverage at affordable rates (see the Summary Comparison for more information)
14.2% retirement contributions
Generous paid leave time
11 paid Holidays per year
50% tuition reduction for employees, spouses, and dependent children
Flex spending accounts
University provided basic employee life insurance coverage equal to a salary of up to $25,000
Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
Free transit on most UTA services
Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities
Company
University of Utah
The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah.
10001+ employees
H1B Sponsorship
University of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (216)
2024 (189)
2023 (201)
2022 (175)
2021 (156)
2020 (174)
Funding
Current Stage
Late StageLeadership Team
Allison Nicholson
Special Assistant to CFO
Bruce Hunter
Interim Chief Innovation and Economic Engagement Officer
Recent News
National Institutes of Health (NIH)
2023-06-27
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