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Pardee Properties · 2 days ago

Executive Coordinator

Los Angeles, CA

Full-time

Onsite

Mid, Senior Level

$100K/yr - $100K/yr

5+ years exp

Pardee Properties is seeking an Executive Coordinator to provide high-level support to the CEO, focusing on personal administrative coordination and day-to-day logistics. The role involves managing the CEO's calendar, coordinating travel, and ensuring smooth daily operations while maintaining a high standard of professionalism.

CommercialCommercial Real EstateReal Estate

Responsibilities

Provide broad executive and personal support as directed to ensure smooth daily operations and responsiveness to CEO needs

Manage and review the CEO’s email inboxes, text messages, and daily calls, ensuring timely handling of communications, responses, follow-ups, and scheduling of communications

Establish a daily and weekly prioritization process with the CEO, including a brief daily stand-up or recap to keep the CEO informed on what’s happening each day

Maintain a running task list with clear status updates so priorities, deadlines, and next steps are consistently tracked

Collaborate with the CEO and VP of Operations to maintain fluid communication and execution of priorities

Calendar Management includes ownership of the CEO’s business, personal, and family calendars, with weekly planning to map priorities and logistics, a daily brief to confirm the day’s schedule, and day-of adjustments as changes arise

This role coordinates details with all affected parties in a timely manner, and requires strong attention to detail to ensure schedules, locations, and timing stay accurate and on track

A core part of this role is managing the children’s school and activity calendars, coordinating transportation and timing, and staying ahead of schedule changes

This includes confirming daily drop-offs and pickups, managing after-school activities and sports schedules (including tournaments), and handling school-related logistics like tracking communications and deadlines, ordering required supplies, and ensuring the children are prepared for events and seasonal needs

Confirm and prepare CEO for all appointments, providing pertinent background, documentation, and bios for business and YPO activities

Schedule and coordinate all business, YPO, and occasional personal travel

Manage passports, Global Entry, and travel documents

Research and book flights, accommodations, and transportation

Manage credit card miles/points and plan itineraries

Monitor and manage all YPO correspondence

Present event opportunities, coordinate trips and retreats, and prepare CEO for Chapter and Forum meetings

Assist with planning and executing YPO-hosted events

Coordinate with accountant and financial manager on purchases, expenses, and payment information

Act as liaison on sensitive financial matters

Review monthly bank and credit card statements

Assist with legal matters and correspondence in partnership with CEO

Plan and execute events for the CEO, including managing guest lists, invitations, vendors, and logistics

Prepare bios and materials as needed

Collaborate with the CEO, VP of Operations, and Listing Team on sales-related tasks

Support MLS tasks, assist with brokerage CRM updates, and attend meetings and appointments as liaison when needed

Some early mornings, evenings, and occasional weekends may be required based on scheduling needs and travel

Schedules are communicated as far in advance as possible, with flexibility required for last-minute changes

Qualification

Executive support experienceMicrosoft Office proficiencyGoogle Suite proficiencyAdobe Acrobat proficiencySocial Media proficiencyMac computer proficiencyInterpersonal skillsEffective communication skillsProblem-solving abilitiesTime-management skillsOrganizational skills