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NEOGOV · 16 hours ago

DIRECTOR'S EXECUTIVE ASSISTANT - Range 14 / NON

Anchorage, AK

Full-time

Onsite

Lead/Staff, Director/Executive

$31.26/hr - $46.34/hr

2+ years exp

NEOGOV is seeking a Director's Executive Assistant to provide advanced administrative and executive services under the direction of the Purchasing Director. The role involves managing the Purchasing Director's calendar, coordinating meetings, and overseeing various administrative tasks within the Purchasing Department.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Provides advanced level administrative and executive services

Prepares plans, schedules and performs a wide variety of administrative and clerical work for the Department

Processes and monitors Assembly and Information Memorandum through OnBase system

Coordinates and schedules department meetings

Manages the Purchasing Director's calendar to include scheduling and planning meetings

Monitors and maintains incoming and outgoing projects, correspondence, files, policies and procedures, and confidential employee related matters for the Purchasing Department

Maintains positive and professional working relationships within the Department, the Municipality and the public

Responsible for the procurement of all office equipment and supplies for the Department

Maintains new vehicle titles and retirement of such titles for the MOA (excluding AWWU)

Secures all Department related travel arrangements

Develops, monitors, and reviews budget functions; audits, and ensures proper disbursement and/ or return of bid bonds, performance and payment bonds, surplus sale/ auction proceeds

Performs personnel and payroll transactions

Performs as Work Leader for support staff

Provides support to the P Card Administrator as requested

Qualification

Administrative supportCalendar managementBudget managementAccounting knowledgeBusiness administrationNotary PublicCommunication skillsTeam leadership

Required

High school diploma, GED or equivalent and six (6) years of experience in the field related to the position

OR Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and four (4) years of experience in the field related to the position

OR Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in the field related to the position

Valid State of Alaska Driver's License and satisfactory Driving Record at time of hire

State of Alaska Notary Public Commission within 30 days of hire