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Fred Hutch · 7 hours ago

Program Assistant III

Seattle, WA

Full-time

Onsite

Mid Level

$27.01/hr - $38.45/hr

3+ years exp

Fred Hutchinson Cancer Center is an independent, nonprofit organization focused on cancer treatment and research. The Program Assistant III will support the development of the HutchCAN program and assist with administrative tasks for various educational initiatives within the SciEd division.

Hospital & Health Care

No H1B

Responsibilities

Assist with identifying and recruiting staff from across the Center to participate in the program

Assist in coordinating planning meetings between program partners including scheduling appointments, preparing a meeting agendas, sending meeting reminders

Create recruitment materials and liaise with community partners to host program recruitment events for students

Assist with developing training materials for staff and workbooks and resource materials for participants

Manage program calendars, scheduling planning meetings, training sessions and program sessions

Leverage existing systems to set-up application forms and onboarding paperwork for incoming program cohorts

Assist with facilitating program orientation sessions for mentors and participants

Liaise with program presenters each week and collect post-session feedback

Distribute weekly post-session surveys and compile feedback and disseminate where necessary

Track expenditures and reconcile program specific purchases

Assist with the preparation of the annual program evaluation report including compiling data from surveys

Maintain organization of project-specific documents within the HutchCAN electronic file folders

Maintain the HutchCAN and Hutch Advance websites and update web content on an as-needed basis

Perform other duties as assigned

Assist with the coordination and oversight of the SciEd programs, including interns’ travel and housing, event orientation, networking events, social activities, workshops, a competitive poster session, and other tasks as-needed

Maintain SURP and SciEd webpages, making edits as needed

Organize and maintain inventory of SURP materials, including kitchen kits, fans, tabletop sign holders, brochure holders, clipboards, Fred Hutch logo items, and other supplies

Prepare, submit, and track travel reimbursement requests and payment requests on behalf of SciEd participants

General administrative duties include: drafting and processing correspondence with participants, proof-reading materials, data entry, scheduling appointments, meetings, and workshops, making on-campus room reservations, and relaying feedback and information to project staff and program personnel as appropriate

Qualification

Microsoft Office proficiencyOrganizational skillsCommunication skillsDesign software proficiencyDependabilityTask managementTeamworkAttention to detail