NHS Management, LLC · 10 hours ago
Financial Specialist Assistant - HR &Payroll
Daytona Beach, FL
Full-time
Onsite
Mid Level
3+ years expNHS Management, LLC is a dedicated long-term care and rehabilitation facility seeking a Financial Specialist Assistant. In this role, you will support payroll and personnel functions, receptionist duties, and various business office operations under the supervision of the Financial Specialist.
Management Consulting
Responsibilities
Assist the Financial Specialist in ensuring smooth financial and business office operations
Participate in developing and implementing plans of improvement as needed by the Administrator, Financial Specialist, Internal Auditor, or corporate/regulatory compliance consultants
Answer phones professionally, take messages, and assist with clerical duties (typing, filing, copying)
Greet visitors and direct them appropriately
Serve as a liaison between employees and HR, Benefits, and Accounting Departments for payroll and administrative matters
Maintain confidentiality of records, files, and business transactions
Collect, calculate, and enter payroll data accurately according to policy
Address payroll-related inquiries and maintain employee confidence by handling information discreetly
Process payroll efficiently while adhering to policies and approval procedures
Ensure compliance with payroll policies and regulations
Guide walk-in applicants to the facility’s career website for job applications
Assist with screening, processing applications, and coordinating new hire onboarding
Conduct pre-employment background checks, drug screening, abuse registry checks, and OIG/state-specific pre-employment requirements
Facilitate the Work Opportunity Tax Credit (WOTC) process on the first day of employment
Process and enter new employee information into the payroll system
Complete I-9 forms and E-Verify for new employees
Distribute benefits packets to new hires and eligible employees
Train employees on time clock usage and troubleshoot payroll issues as needed
Maintain personnel files securely in locked cabinets
Handle payroll, benefits, and HR inquiries from employees
Conduct and track employee exit interviews
Process wage and employment verifications for employees
Complete Workers’ Compensation reports and submit them to the appropriate agencies
Maintain the OSHA Job Injury Log per regulations
Track employee leave usage and administer leave management with Department Managers and the Administrator
Monitor transitional/light-duty assignments per HR policies
Qualification
Required
3-5 years of accounting and/or payroll experience required
High School Diploma or equivalent required
Knowledge of payroll systems and procedures, general accounting principles, and bookkeeping
Ability to work under pressure while maintaining accuracy and professionalism
Strong numerical, analytical, and problem-solving skills
Knowledge of federal and state payroll regulations
Ability to effectively communicate and interact harmoniously with visitors and staff at all levels
Must be able to perform the Essential Job Functions and meet Physical & Sensory Requirements as outlined below
Preferred
Business-Related Associate's Degree preferred (or 3-5 years of experience in lieu of a degree)
Benefits
Health Insurance (Blue Cross/Blue Shield – Low Premiums & Deductibles!)
Dental Insurance
401(k) Matching
Paid Time Off (PTO) & Holidays
Attractive Employee Referral Bonus Plan
Company
NHS Management, LLC
NHS Management, LLC, based in Tuscaloosa, AL, provides administrative and consulting services for individual facilities and companies across the southeast.
51-200 employees
Funding
Current Stage
Growth StageRecent News
2025-06-10
2022-01-15
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