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General Motors · 15 hours ago

Executive Assistant - Global Product Programs

Warren, MI

Full-time

Hybrid

Mid Level

3+ years exp

General Motors is a leading automotive company committed to driving meaningful change. They are seeking an Executive Administrative Assistant to provide comprehensive support to multiple executives within the Global Product Program organization, ensuring smooth operations and effective communication across teams.

AutomotiveElectric VehicleInformation ServicesManufacturingTransportation

No H1B

Responsibilities

Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests

Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards

Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism

Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed

Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide back up support to others as needed

Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams

Assist leaders with their travel arrangements and submission of travel expenses

Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed

Qualification

Executive support experienceMicrosoft Office proficiencyCommunication skillsOrganizational skillsAttention to detailProcess improvementProfessional training/certificationTeam collaborationTime management

Required

3-5+ years' experience supporting executive leaders is required

Must demonstrate a high level of integrity and discretion handling confidential matters

Demonstrated ability to operate in a fast-paced, dynamic environment

Ability to look ahead, proactive anticipation of leader and business needs

Demonstrated ability to work independently in an ever-changing environment

Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), virtual meeting tools (e.g., Teams), chat tools (e.g., Slack), and travel tools (e.g., Concur)

Highly proficient verbal and written communication skills

Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively

Strong attention to detail and accuracy is required

Foster a positive environment and team work