Woods Services ยท 2 hours ago
Administrative Assistant / Program Specialist
Langhorne, PA
Full-time
Onsite
Entry, Mid Level
$17/hr - $17/hr
2+ years expWoods Services is a Pennsylvania and New Jersey-based non-profit organization that supports children and adults with disabilities. The Administrative Assistant / Program Specialist will perform varied administrative support and practice management duties while engaging with the Beechwood NeuroRehab community.
EducationHealth CareMedical
Responsibilities
Maintains various program evaluation databases by entering data on a regular and timely basis, including benchmarking MPAI-4, SRS, Interval Data, Satisfaction Survey, PROMIS, etc
Maintains Incident Management databases by entering data on injuries, falls, behaviors, hospitalizations. Monitors, charts and reports trends to Beechwood NeuroRehab Leadership
Supports the Clinical and Care Coordination teams in the maintenance of authorizations for continued service provision to the population served
Works in conjunction with the Care Coordination department to maintain participant records in compliance with regulatory and funder requirements
Provides support to the residential management team as needed including reconciling credit card statements, maintaining regulatory compliance paperwork and records (such as fire drills)
Acts as a point of contact for visitors to Beechwood NeuroRehab and provides connection to appropriate personnel/departments, direction and/or escort if needed
Answers telephone and gives information to callers or routes calls to appropriate individual. Places outgoing calls, takes accurate messages and delivers them promptly. Communicates basic information regarding programs, updates from family members or stakeholders and requests appropriately
Orders and maintains needed office and kitchen supplies on SharePoint (from Purchasing, Office Supply, and Food Services) as needed/requested. Completes purchase orders for equipment and supplies any ancillary department as authorized
Scans, copies, and uploads documents into EMR and EHR databases making sure documents are uploaded properly for record maintenance. Generates reports as needed
Prepares and distributes correspondence including but not limited to conference invitations, cover letters, faxes, and records requests
Maintains operation of printer/copier/fax/scanner, including ordering service and supplies as required
Inputs data and word processing from both written and auditory materials
Maintains various calendars and schedules as needed
Maintains professional working relationships with all co-workers and levels of management
Acts as an Ambassador for Beechwood NeuroRehab and provides information about the program when appropriate
Any other duties as assigned
Qualification
Required
High School Diploma (or equivalent), and a minimum of 2 years related experience required
Must have excellent computer skills and the ability to remain professional and to multi-task in a fast paced environment
Must be able to lift/transfer a minimum of 50 lbs
Preferred
5 years of related experience preferred
Benefits
Medical, Dental, and Vision Insurance
Life and Disability Insurance
PTO - Paid time off
On-site medical center
403b retirement plan
Continuing education programs
Tuition-assisted program
Career growth opportunities
Company
Woods Services
Woods Services is a management and advocacy organization that provides health, education, and housing services.
1001-5000 employees
H1B Sponsorship
Woods Services has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
Funding
Current Stage
Late StageLeadership Team
Tine Hansen-Turton
President & CEO
Company data provided by crunchbase