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University of Utah · 7 hours ago

Event Coordinator

Salt Lake City, UT

Full-time

Onsite

New Grad, Entry Level

$45K/yr - $45K/yr

University of Utah is looking for an experienced and proactive Event Coordinator to join their team. The role involves planning, coordinating, and executing successful events, ensuring exceptional guest experiences through strong organizational and problem-solving skills.

Higher Education

Responsibilities

Event Execution: Work closely with Event Managers to plan and execute events, including logistics, timelines, production needs, and onsite support

Vendor & Logistics Coordination: Serve as a primary contact for vendors, managing contracts, payments, schedules, transportation, accommodations, permits, and parking

Guest Management: Support the Event Manager with all guest list needs, including updating RSVPs, calling attendees with event information, using event software to ensure invitations are sent and received, preparing and sending invitations, managing onsite registration, and helping ensure a smooth and positive guest experience

Event Setup & Staffing: Assist with event setup and coordinate event staff and volunteers under the direction of the Event Manager

File & SOP Management: Maintain organized event files, documents, and post-event materials, and assist in reviewing and updating team SOPs

Inventory & Event Closet: Maintain the event closet by organizing, labeling, and tracking inventory and supplies

Team & Administrative Support: Provide general administrative and operational support to the events team before, during, and after events, ensuring strong collaboration across teams and vendors