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Hercules Industries · 5 hours ago

Payroll Processor

Denver, CO

Full-time

Hybrid

Mid Level

$27.88/hr - $31.73/hr

3+ years exp

Hercules Industries is seeking a Payroll Processor responsible for accurately processing weekly payroll and ensuring compliance with various regulations. The role involves analyzing payroll data, preparing reports, and addressing payroll-related issues while also handling key HR functions as needed.

Heating Ventilation and Air Conditioning (HVAC)Manufacturing

Responsibilities

Prepare and process weekly multi-state/multiple entity payroll for 700+ employees, including salaried, hourly, and Union Workers. Ensures compliance with company policies, union agreements, and federal/state regulations

Enter and maintain information in HR/Payroll system. May include employee terminations, commissions, bonus payments, Union deductions, time adjustments, etc

Ensure accurate calculation of wages, overtime, deductions, and benefits

Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider

Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies

Issue or reissue physical replacement checks due to payroll errors or terminations

Maintain Payroll and HR system tables including deduction calculations and Update payroll calendars

Research and analyze payroll processes and suggest restructuring for efficiency and improving workflow. Resolve any process defects and weaknesses. Fine tune procedures to help maintain proper internal controls and increase payroll accuracy and efficiency

Interface with payroll processing provider to resolve database and payroll processing issues

Assist with year-end tasks, including annual payroll balancing reports and W-2 processing tables

Prepare and submit monthly union reports, including contributions for health, pension, and other benefits as stipulated in union agreements. Balance to payroll reports and issues payments to appropriate entities

Ensure accurate tracking of union dues and remittances to the appropriate union organizations

Lead periodic required Union audits

Maintain appropriate job titles, salary grades, and deduction calculations in software system to ensure compliance with Union Collective Bargaining Agreements

Serve as point of contact for union representatives and respond to inquiries regarding reporting and payments

Maintain compliance with federal, state, and local payroll laws and regulations

Review payroll service tax documents, such as quarterly and annual reports for accuracy and timely filing

Monitor system to ensure accurate payroll records, including employee information, tax exemptions, and direct deposit details

Monitor new employee onboarding in HR system, including I9 processing and verification, and enter additional information that is not included in employee self-service onboarding into employee HR/Payroll records

Maintain HR and Payroll systems tables, including deduction tables for appropriate calculation rates

Maintain software to ensure accuracy of paid time off accruals per non-Union and Union paid time off programs

Generate regular payroll and union-specific reports for internal stakeholders, including finance and senior management. Reconciles payroll-related general ledger issues

Conduct regular audits to ensure Data Base integrity and accuracy; identify discrepancies; research cause and offer solutions for resolving inaccuracies

Analyze payroll data to provide insights and recommendations to management

Prepare ad-hoc HR and payroll reports and analyze as needed

Address and resolve payroll-related inquiries and issues from employees

Instruct employees and managers on payroll policies and procedures

Although the core function of this position will be payroll processing, this employee will be involved in multiple other key HR tasks

Qualification

Payroll processingPayroll softwarePayroll complianceCertified Payroll ProfessionalAnalytical skillsMulti-state payrollMicrosoft OfficeInterpersonal skillsCritical thinkingProject managementCommunication skills

Required

Bachelor's degree in accounting, Finance, Human Resources, or related field preferred or a combination of education and experience

Certified Payroll Professional (CPP) or similar certification is a plus

3+ years of payroll processing within a multi-state environment AND PR/HR analyst experience

Familiarity with payroll software. UKG experience is a plus

Significant knowledge of payroll administration, including wage and tax law and state and federal regulations

Comprehensive knowledge of payroll reporting and payroll tax filing requirements

Proven Ability and experience learning new software systems easily

Proficient with Microsoft Office Suite, particularly Word, PowerPoint and Outlook; intermediate Excel skills a plus

Strong interpersonal skills and ability to work both independently and as part of a team required

Ability to handle and protect sensitive and confidential information

Critical thinking mindset and strong analytical skills, with ability and desire to dive into situations and bring them to an effective resolution

Independent project management skills with ability to multi-task, prioritize, and work collaboratively in a fast paced, changing organization within time sensitive deadlines

Strong communication skills and comfortable communicating in a very professional manner to employees at all levels of the organization

Genuine interest in taking on more responsibilities and challenges involving additional complexity. Personal responsibility and process ownership that drives high-quality results

Demonstrated ability to organize, prioritize and manage multiple assignments in a fast-paced environment to meet strict deadlines with efficiency and accuracy

Ability to pass background check and drug screen

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

Ability to write routine reports and correspondence, as well as the ability to speak effectively before groups of customers or employees of the organization is needed

This position requires the ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume

Excellent computer skills including Microsoft Office. Experience in payroll software; UKG payroll a plus

Ability to interpret a variety of instructions furnished in oral or written form

Ability to use sound judgment and problem-solving skills