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Menzies Aviation · 7 hours ago

Administrative Assistant

New York, NY

Full-time

Onsite

Mid Level

$36/hr - $36/hr

3+ years exp

Menzies Aviation is a critical partner in the global aviation industry, delivering time-critical logistics services. They are seeking an enthusiastic Administrative Assistant to perform a variety of office support activities, including managing correspondence, scheduling appointments, and maintaining office organization.

Air Transportation

Responsibilities

Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence

Greet visitors and determine whether they should be given access to specific individuals

Maintain the working area in a neat and orderly fashion

Build professional relationships with customers and the team

Schedule and confirm appointments and maintain event Calanders

Copy, file, and maintain paper and/or electronic documents and records

Open, sort, and distribute incoming correspondence daily

Prepare outgoing packages

Assist with expense reports as needed

Monitor station supply levels and order as necessary

Prepare requisitions, orders, or other documents for purchase

Code all invoices and process to corporate A/P in a timely manner

Maintains billing records and other source documents, which accurately represent the operation of the company

Enter and track candidate background orders and coordinate drug testing

Assist with new hire paperwork

Arrange and coordinate all aspects of business trips to meet the specific needs of employees and by managing trips from start to finish

Manage tracking and reconciliation for flight cancellations

Oversee expenses and find creative solutions to control travel expenses for the company

Proactively seeks out additional work during downtime

Take on additional tasks and responsibilities as needed

Complete special projects as required

Exemplify the desired culture and philosophies of the organization

Safety and security are the responsibility of each employee

All other tasks as requested by department managers and/or the General Manager

Qualification

Office administrationCommunication skillsClient-service orientationOrganizational skillsMulti-taskingDependabilityProfessionalismFluent EnglishConfidentiality

Required

High school diploma or equivalent

Minimum 3 years' experience working in a professional office

Highly organized with the ability to multi-task and continually prioritize

High degree of self-assuredness and maturity

Excellent communication skills and client-service orientation

Ability to work well with all levels of management, staff, and

Discrete, tactful, and highly professional

Ability to work independently with minimal

Demonstrated experience in handling sensitive and confidential

Dependable, reliable, and responsible in fulfilling obligations

Possess a valid US driver's

Ability to read, write and speak fluent English

Must pass pre-employment background and drug test

Company

Menzies Aviation

Glassdoor3.3

Menzies Aviation is a global aviation services company that provides ground handling, air cargo, and fuel services. It is a sub-organization of John Menzies.

Founded in 1995

Hounslow, Hounslow, GBR

10001+ employees