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Douglas J Institutes & Salons · 15 hours ago

Office Coordinator

East Lansing,MI,US

Full-time

Onsite

Entry Level

1+ years exp

Douglas J Institutes & Salons is a pioneer in the beauty industry, with high-end Salon/Spas and Cosmetology Institutes across multiple states. They are seeking an Office Coordinator to support the administration and management of the resource team offices, ensuring smooth operations and successful event setups for their Education calendar.

CosmeticsEducationHealth CareTraining

Responsibilities

Ensure that all events on the Education calendar are setup for success. This would include:

Location is reserved and ready

Ensure staffing of instructors and that the instructors have the information necessary to hold the class

Communicate with class registrants to ensure they have a clear understanding of the class they are attending

Ensure proper registration fees are collected prior to the class start

Work with Education team if/when a class may need to be cancelled or moved to another date

Market future classes to those who may be interested

Greet guests and visitors coming to the Douglas J offices and ensure they get to their intended destination

Provide support for staff meetings in conference areas, to include coffee, supplies, meals, etc

Manages the travel function for employee and guest travel

Manage mail including sorting and distributing mail, corporate mailings, mass mailings, tracking postage, UPS mailings, UPS accounts, interoffice mail and maintaining postage supply

Maintain appropriate level of office and kitchen supplies and order when needed

Administrative tasks as assigned including filing, collate binders, answering phone, organizing meetings for executives, and pulling and tracking various reports

Perform other duties as assigned

Qualification

Microsoft OfficeVerbal communicationWritten communicationOrganizational skillsMulti-taskingIndependent judgementProfessional imageFriendly attitudeTime management