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Pennybacker · 4 hours ago

Executive Assistant & Office Administrator

Denver, CO

Full-time

Onsite

Senior Level

6+ years exp

Pennybacker is a private equity firm seeking a meticulous and strategic Executive Assistant to the President. The role involves managing complex calendars, coordinating communications, and handling light office administration duties while supporting senior leadership in a professional environment.

Real Estate

Responsibilities

Manage complex and dynamic calendars, scheduling internal and external meetings with precision

Coordinate executive travel (domestic and international), including itineraries, accommodations, and logistics

Prepare executives for meetings with advance materials, agendas, and follow-ups

Draft, edit, and manage correspondence, reports, and presentations with a high degree of accuracy and confidentiality

Submit accurate and timely expense reports for yourself and executive while serving as reporting support for office staff as needed

Support special projects, track action items, and follow initiatives through to completion

Maintain absolute confidentiality regarding sensitive company information, strategic planning, and personnel matters

Serve as the primary point of contact for the Denver office, ensuring a professional, organized, and welcoming environment

Greet visitors and manage conference room scheduling and readiness

Coordinate office lunches, meetings, and events, including catering, setup, breakdown, and cleanup

Oversee day-to-day office operations, including incoming/outgoing mail, office equipment, and supplies

Order and maintain office and kitchen supplies

Coordinate with building management, vendors, and an outsourced IT provider

Schedule and oversee office-related services and vendors

Set up workstations, security access, and onboarding logistics for new hires

Communicate office updates and information clearly to staff

Qualification

Executive assistant experienceMicrosoft Office proficiencyInterpersonal communicationOrganizational skillsOffice systems knowledgeBachelor's degreeTeam-oriented mindsetAttention to detailAdaptabilityConfidentiality