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Robertet Group · 18 hours ago

Office Manager

New York, NY

Full-time

Onsite

Mid Level

$54K/yr - $76K/yr

3+ years exp

Robertet, Inc. is a leader in natural products, fostering an environment of support and collaboration. The Office Manager will ensure the smooth operation of daily office activities, manage administrative tasks, coordinate office systems, and maintain a productive work environment.

Consumer GoodsCosmeticsFood and Beverage

Responsibilities

Greet visitors and maintain building security

Coordinate workflow of information between sales and other departments

Oversee and manage division SVP’s (2) calendar and client agenda as assigned

Enter/log client bases (as needed for back up)

Contact messengers/shipping agencies for clients’ sample requests

Check, package and send out samples (Occasionally hand-deliver samples to clients)

Purchasing and Maintaining all Office/kitchen supplies for the Fine Fragrance division

Entering IT and Building tickets in Oracle

Receive and Distribute Incoming packages to the appropriate departments

Serve as a backup to project coordination

Offer refreshments to clients/order catering for meetings/ assisting sales in meeting preparation

Updating Sample tracking information in the Samtrack System daily

Coding Monthly American Express bills and matching receipts

Maintain NYC calendar and coordinate HR related event

Send out holiday gifts (fragrances and cards etc) to clients

Serve as main contact for office emergencies

Qualification

Organizational skillsCommunication skillsOffice managementFragrance industry experienceAccountabilityBasic computer skillsCustomer focusAdaptabilityTeam collaboration

Required

High school diploma or general education degree (GED) or Three to five years of executive assistant or office manager

Possession of strong organizational skills

Excellent verbal and written communication skills

Possess exceptional interpersonal communication skills

Ability to think and act proactively a must

Ability to work independently on assigned tasks as well as to accept direction on given assignments

Ability to work and interact in a fast paced – multi tasking - high energy environment

Ability to work collectively with project coordination team

Minimum computer skills needed such as word processing software, excel spreadsheets, powerpoint

Preferred

Experience in fragrance industry

Customer Focus: Building strong customer relationships and delivering customer solutions

Ensures Accountability: Holding self and others accountable to meet commitments

Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

Values Differences: Recognizing the value that different perspectives and cultures bring to the organization

Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations

Fosters Improvement & Innovation: Continuously strive to improve your work to deliver better products, services, and processes