New York Institute of Technology · 11 hours ago
Temporary Part-Time Assistant — Mathematics and Physics Departments
Old Westbury, NY
Full-time, Part-time
Onsite
New Grad, Entry Level
$20/hr - $20/hrNew York Institute of Technology is a nonprofit, independent institution offering various degree programs. They are seeking a part-time temporary Administrative Assistant to support the Math & Physics department, assisting students and faculty with various administrative tasks.
Higher Education
Responsibilities
Student Support: Assist students who visit in person with questions about locating classrooms or instructors, adding or withdrawing from sections, and other academic matters. Direct students to the appropriate person or office (e.g., course instructor, department chair, or Math Resource Center). In urgent cases, contact the Chair via email or text message
Instructor and Student Communication: Assist with any queries from instructors and students using the appropriate form of communication as required
Faculty Assistance: Support faculty with photocopying requests and provide short-term coverage during exam proctoring when needed
Common Final Exam Preparation: Coordinate all tasks related to setting up common finals at the Old Westbury campus
+ Prepare an enrollment chart for each faculty member to assist in room assignments
+ Ensure exam rooms are properly arranged with the correct number of chairs
+ On the day of the exam, verify that each room is ready and in order
+ Xerox and securely store common final exams until faculty collect them
Department Communications and Events: Help promote departmental events by posting flyers and notices near Mathematics and Physics offices
Supplies and Equipment: Maintain availability of classroom supplies such as whiteboard markers and erasers. Monitor supply levels and coordinate with the secretary for timely reordering. Manage routine maintenance of the shared Xerox machine (used by both Physics and Math faculty), including replacing staples and toner cartridges. When breakdowns occur, submit work orders and assist technicians to ensure timely resolution
Emergency and Contingency Support: Provide on-site assistance in emergencies. For example, if a faculty member is absent or delayed, post notices to inform students as needed
Qualification
Required
Bachelor's degree
Strong organizational and communication skills
Attention to detail and ability to follow established procedures
Reliability and professionalism in handling confidential materials
Familiarity with basic office equipment (e.g., copier, scanner, printer)
Company
New York Institute of Technology
New York Institute of Technology.
Founded in 1955
501-1000 employees
H1B Sponsorship
New York Institute of Technology has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (9)
2024 (13)
2023 (14)
2022 (7)
2021 (10)
2020 (17)
Funding
Current Stage
Late StageLeadership Team
Marta Panero
Executive Director, External Relations
Recent News
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2025-06-10
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