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Greenberg Traurig, LLP · 5 hours ago

Legal Support Specialist - Litigation

Los Angeles, CA

Full-time

Onsite

Senior Level, Lead/Staff

$35.69/hr - $40.68/hr

10+ years exp

Greenberg Traurig (GT) is a global law firm with an opportunity for a Legal Support Specialist in their Litigation Team. The role involves providing high-level secretarial and administrative support to attorneys throughout the litigation process, ensuring efficiency and accuracy in all tasks.

AdviceConsultingLegal

H1B Sponsor Likely

Responsibilities

Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required

Organizes and coordinates flow of information. Sorts, reads and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant

Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation). Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)

Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders

Formats documents as appropriate for each court (consistent with litigator filing requirement instructions)

Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings

Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis

Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required

Researches and abstracts information and support data in preparation for meetings, work projects, and reports

Takes action authorized by Lawyer or Business Director using initiative and good judgment in handling matters

Notifies appropriate parties the status of assigned lawyers; notifies Business Director about availability to assist with overflow work

Assists attorneys in in all stages of litigation cases from onset through post-trial

Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars

Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms

Assists with the discovery process, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery

Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results

Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools

Assists with law and motion practice, including assembling motion papers and exhibits, coordinating filings of pleadings and briefs and ensuring proper service

Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents

Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff

Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters

Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualification

Litigation laws understandingCourt document filing rulesLegal document comprehensionIManage experienceMicrosoft Office proficiencyInterpersonal skillsOrganizational skillsAttention to detailTime managementWork under pressure

Required

Established understanding of litigation laws as they relate to individuals, partnerships and corporations

Proficiency with rules for court document filings

Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence

Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs

Strong attention to detail, organizational skills and ability to manage time effectively

Excellent interpersonal skills, communication skills and the ability to collaborate well in a team

Ability to work under pressure to meet strict deadlines

Manual dexterity to dial a telephone, enter data into a computer, handle objects and operate tools

Ability to lift files, open filing cabinets and bend or stand as necessary

Occasionally required to walk from work station, to desk or to go to various offices to retrieve assignments

May be sedentary and require the employee to sit for extended periods of time

Bachelor's Degree or equivalent experience preferred

Minimum 10 years of experience as a legal secretary, working in a business law practice in the firm's Litigation department

Exceptional computer skills with the ability to learn new software applications quickly

Preferred

Experience with iManage preferred Technology

Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing

Benefits

Discretionary bonus

Health insurance with an optional HSA

Short term disability

Long term disability

Dental insurance

Vision care

Life insurance

Healthcare and Dependent Care Flexible Spending Accounts

401K

Vacation

Sick time

Employee assistance program

Voluntary accident insurance

Voluntary life

Voluntary disability

Voluntary long term care

Voluntary critical illness and cancer insurance

Pet insurance

Commuter and Transit programs

Company

Greenberg Traurig, LLP

Glassdoor3.8

Greenberg Traurig, LLP has more than 3,000 attorneys across 51 locations in the United States, Europe, the Middle East, Latin America, and Asia.

Founded in 1967

Albany, New York, USA

1001-5000 employees

https://www.gtlaw.com/

H1B Sponsorship

Greenberg Traurig, LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (9)

2024 (11)

2023 (2)

2022 (6)

2021 (10)

2020 (4)