United Way · 8 hours ago
Finance and Operations Administrator
Harrisburg, PA
Full-time
Hybrid
Mid Level
$55K/yr - $70K/yr
3+ years expUnited Way of Pennsylvania is dedicated to supporting local United Ways across PA to build financially resilient families and thriving communities. The Finance & Operations Administrator plays a crucial role in providing support for accounting, bookkeeping, grant administration, and office coordination, ensuring effective financial management and operational efficiency.
EducationHealth CareNon Profit
Responsibilities
Assist with accounts payable and accounts receivable, including invoice processing, payments, deposits, and tracking
Support bookkeeping activities, including data entry, account reconciliations, and maintaining organized financial records
Work with finance leadership and/or external accountant to support monthly and annual financial close processes
Maintain documentation in compliance with nonprofit and funder requirements
Play a significant role in grant administration for state, federal, and public/private contracts for services
Track grant budgets, expenditures, and reporting deadlines
Assist with financial reporting for grants and fee-for-service contracts
Maintain grant files and supporting documentation for audits and monitoring visits
Serve as office coordinator, ensuring day-to-day operational needs are met
Pack and ship PA 211 outreach materials as needed
Manage office supplies and coordinate purchasing to support staff and programs
Act as a primary liaison with the organization’s outside IT contractor, communicating technical issues and coordinating support
Maintain organized administrative records and internal systems in compliance with organizational document retention policies
Coordinate employee benefit enrollments, changes, and terminations
Serve as a point of contact for staff questions related to benefits and enrollment processes
Maintain confidential personnel and benefits documentation
Assist the UWP management team with budget development for grant applications, fee for service projects, etc
Assist the UWP President and the Vice President of PA 211 with annual organizational budget development
Qualification
Required
3+ years of experience in accounting or bookkeeping required, preferably in a nonprofit environment
Excellent organizational skills, attention to detail and commitment to accuracy
Ability to manage multiple priorities and deadlines
Comfortable working independently and collaborating with a small team
Ability to interface with multiple roles including board volunteers, management team, and prospective/ new employees
Ability to maintain confidentiality
Preferred
Familiarity with grant-funded programs, including state or federal grants, strongly preferred
Experience with accounting software and spreadsheets (Quickbooks Online a plus)
Associate's degree or equivalent experience in accounting, business administration, or a related field preferred
Benefits
Health care
Vision
Dental insurance
Paid time off
Retirement plan match
Company
United Way
Whenever there is a need in our communities, United Way is there.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Truist Foundation
2024-10-08Grant
Leadership Team
Angela F. Williams
President & CEO
Tom Lowery
SVP. Chief Transformation Officer
Recent News
2025-11-05
2025-10-30
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