DHL Supply Chain · 12 hours ago
Administrative Assistant I
Memphis, TN
Full-time
Onsite
Entry Level
$26.44/hr - $26.44/hr
3+ years expDHL Supply Chain is a leading logistics company that offers vast opportunities for growth. The Administrative Assistant I role involves providing essential administrative support, managing payroll processes, and coordinating employee engagement activities.
DeliveryLogisticsSupply Chain Management
Responsibilities
Serve as the on-site Payroll contact, conducting new hire orientations and providing policy guidance to employees
Monitor payroll systems to ensure accurate timekeeping records and process corrections as needed
Oversee site training programs, tracking both new hire and annual training compliance
Schedule inbound and outbound shipments utilizing WMS
Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation
Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues
Plan and coordinate employee engagement activities and site events
Monitor office supply levels and place orders to maintain inventory
Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies
Review, transmit and Manage weekly payroll process. Reconcile any issues that occur
Assist the General Manager with the month end close process
Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed
Use considerable judgment and initiative to determine the approach or action to take in non-routine situations
Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of manager’s area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost
Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents
Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisor’s files
Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports
Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager
Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel
Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings
Serve as central communication point for associates on human resource and associate relations items
Delegate work to one or two clerical associates to Assist with routine duties
Follow Up on all assignments delegated to subordinate managers as to status, completion, etc
Operate office equipment including fax, copiers, printers, binding machines
Qualification
Required
High School Diploma or Equivalent
Two years using MS Excel, MS Word and an email system
Three years related experience
Two years experience with accounts receivable and accounts payable
Serve as the on-site Payroll contact, conducting new hire orientations and providing policy guidance to employees
Monitor payroll systems to ensure accurate timekeeping records and process corrections as needed
Oversee site training programs, tracking both new hire and annual training compliance
Schedule inbound and outbound shipments utilizing WMS
Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation
Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues
Plan and coordinate employee engagement activities and site events
Monitor office supply levels and place orders to maintain inventory
Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies
Review, transmit and Manage weekly payroll process. Reconcile any issues that occur
Assist the General Manager with the month end close process
Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed
Use considerable judgment and initiative to determine the approach or action to take in non-routine situations
Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices
Provide information to callers, requiring detailed knowledge of manager's area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner
Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost
Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data
Produce high quality reports, presentations, proposals, or other documents
Maintain filing system including items that are confidential
Establish, Maintain, and when necessary, revise supervisor's files
Maintain manager's calendar, scheduling meetings and appointments
Regularly arrange travel and hotel accommodations for frequent extended trips
Compile and submit expense reports
Open and Review all mail directed to management staff
Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager
Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel
Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings
Serve as central communication point for associates on human resource and associate relations items
Delegate work to one or two clerical associates to Assist with routine duties
Follow Up on all assignments delegated to subordinate managers as to status, completion, etc
Operate office equipment including fax, copiers, printers, binding machines
Preferred
Experience with Oracle, Kronos and Markview systems over very similar software systems is highly desired
Experience and/or aptitude to perform General Ledger (GL) coding for financial ledger entries
Maintain high levels of customer service and timely oral and written communication with client, vendors and co-workers
Responsible for purchasing and inventory management of site
Manage, edit and process timely and accurate payroll within Kronos and Oracle systems
Benefits
Affordable medical, dental, and vision coverage available beginning on your 30th day
PTO program for all associates, including paid holidays and vacation
401(k) with generous company match
Tuition reimbursement program
Excellent training and career advancement opportunities
Company
DHL Supply Chain
DHL Supply Chain is a logistics specialist that provides warehousing, transportation, and integrated services components.
Founded in 1969Westerville, Ohio, USA
10001+ employees
H1B Sponsorship
DHL Supply Chain has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (64)
2024 (37)
2023 (41)
2022 (27)
2021 (20)
2020 (23)
Funding
Current Stage
Late StageTotal Funding
unknown2005-12-14Acquired
Leadership Team
Hendrik Venter
Chief Executive Officer
Orkun Saruhanoglu
CEO Middle East & Africa
Recent News
Digital Commerce 360
2026-01-07
2025-12-30
Company data provided by crunchbase