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NEOGOV · 18 hours ago

Grants and Contracts Analyst II

Olympia, WA

Full-time

Hybrid

Mid, Senior Level

$6,569/mo - $8,738/mo

5+ years exp

NEOGOV is seeking a Grants & Contracts Analyst II for the Thurston County Public Health and Social Services (PHSS) Fiscal Division. The role involves providing administrative and technical expertise in grant and contract management, ensuring compliance with relevant regulations, and assisting in grant proposal development and subrecipient management.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Research and identify potential funding opportunities in support of the department's goals, objectives, and long-range plan

Assist program staff with completion and submission of grant applications, ensuring that required authorizations are obtained in accordance with County policies and procedures, and that funding agency submission requirements are met

Serve as the department's principle grants liaison with internal and external stakeholders, and ensure compliance with Federal, State, and County grant and contracting regulations, rules, policies and procedures, as well as grant and contract specific terms and conditions

Work with the County's Grants Manager, Internal Auditor, and the Financial Services division to ensure departmental compliance with Federal, State, and County auditing requirements, and advise of issues of non-compliance and staff training needs

Maintain a grants and contracts tracking system, coordinating with department program and fiscal staff to ensure accurate and timely submission of required progress performance reports, financial reports, invoices, and other deliverables to funding agencies

Maintain grant and contract files, and coordinate the retention of required program documents in accordance with auditing and records retention requirements

Assist in the development of departmental grant and contract related policies and procedures

Monitor grant-related procurement activity; advise program and fiscal staff on cost allowability and allocability

Coordinate subaward/subcontract procurement with departmental program managers, Prosecuting Attorney's Office, Central Services, HR/Risk Management, and other County office/departments as necessary

Monitor subrecipient/contractor suspension and debarment

Coordinate with program management to conduct subrecipient/subcontractor risk assessments, develop appropriate risk monitoring plans and monitor performance, conducting financial and programmatic desk audits and site visits as necessary

Ensure subrecipient/subcontractor compliance with Federal, State and County regulations, and pass-through grant/subcontract requirements; advises management of non-compliance and consults with County Grants Manager to develop corrective action plans and conduct necessary follow-up

Monitor receipt of subrecipient/subcontractor invoices and deliverables, coordinating review and approval with program managers and prompt payment with departmental fiscal staff

Monitor performance and outcomes of grant-related programs

Coordinate, prepare, and participate in all required monitoring reviews and audits

May be responsible for additional support such as analyzing and managing grant-funded programs by tracking effectiveness and sustainability; supporting program planning, budgeting, and performance measurement; oversee grant invoicing, financial reporting, and fiscal close-out; and assisting with staff training, development, and supervision

Perform other work as required or assigned, including, but not limited to, a 24/7 response during public health emergency situations and disease outbreak investigations

Qualification

Grants ManagementContract AdministrationGrant WritingAccounting PrinciplesData AnalysisOracle SoftwareCGMS CertificationCultural CompetencyCommunication SkillsOrganizational Skills

Required

Bachelor's Degree in Accounting, Finance, Business or Public Administration, Behavioral or Social Sciences or a related field

Five (5) years of experience in grants or contract administration, grant writing, accounting, procurement, contract administration, or a related field

Any combination of experience or education equivalent to seven (7) years of experience in grants or contract administration, or other professional program coordination or administration involving data development, collection and analysis

Ability to effectively communicate both orally and in writing

Ability to analyze, research, and interpret grant/contract guidelines and requirements

Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously

Ability to independently research and analyze information, and propose new programs and projects

Preferred

Certified Grants Management Specialist (CGMS) or similar professional certification

Prior experience in governmental grants/grants writing, and/or contracts administration

Knowledge of the Revised Code of Washington, the Washington Administrative Code, and the State of Washington Budgeting, Accounting and Reporting System (BARS)

Familiarity with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and related Compliance Supplements

Familiarity with A-133 Audits of States, Non-Profits, and Local Organizations and related Compliance Supplements

Familiarity with Generally Accepted Accounting Principles (GAAP)

Knowledge of principles and methods of data collection, analysis, and evaluation

Prior experience utilizing Oracle programs or other governmental ERP financial software system

Benefits

Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.

Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family.

Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.

Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry.

Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.

Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.

Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.

Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid.