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University of Washington · 12 hours ago

Program Operations Specialist (Temporary)

Seattle, WA

Full-time

Hybrid

Entry, Mid Level

$61K/yr - $92K/yr

2+ years exp

The University of Washington's Department of Psychiatry and Behavioral Sciences is seeking a Temporary Program Operations Specialist to support the Seven Directions team in improving Indigenous health and wellness. The role involves managing project activities, facilitating community engagement, and ensuring culturally aligned approaches in program development and implementation.

EducationHigher EducationUniversities

Responsibilities

This position will work with Seven Directions PIs and project leads to plan the integration of community engagement principles and cultural relevance to overdose prevention, Indigenous evaluation, mentoring and building workforce capacity development programs, urban Indian pilot sites and more into our communications strategies, convenings, technical assistance products, and technical assistance delivery

Ensure that all Seven Directions convenings agendas and processes are designed, executed and evaluated with culturally centered approaches including centering Indigenous knowledge and cultural teachings

Identify culturally congruent supports, cultural protocols for convening and other gatherings into convening planning and agenda

Plan for gifts and create a roster of special guest speakers for welcomes, prayers, and closings

Lead communication with tribal and urban Indian project sites to ensure team and meeting is respectful of cultural norms and community expectations

This position will support and facilitate in-person or virtual small to large convenings, community meetings, listening sessions, conference presentations, workshops, webinars, etc

Provide direct technical assistance via consultative meetings to tribal public health partners; Support the implementation of research projects as required, including plan, training and tool development

Coordinate and manage contract, subaward and IRB submissions, monitoring and renewal with UW PBSCI, ABC, OSP, IRB and other UW centers, community partners and sponsors

Develop and track timeline and work plan for culturally congruent supports for convenings, trainings, TA, and other gatherings in ASANA in collaboration with project lead

Submit invoices and honoraria, requests for supplies and services, through UW PBSCI finance department

Track and monitor subawards and contracts, ensure timely submission of required reporting

Coordinate travel logistics for in person meetings, with team

Work with PI and senior staff with auxiliary project management duties as requested and anticipate additional areas for support

Serve on 1-2 Seven Directions internal committees

The Program Operations Specialist supports the PI with and the project team with identifying and developing approaches to addressing Indigenous cultural needs for tribal site visits, virtual and in-person partner convenings, trainings, workshops and technical assistance delivery and dissemination products and processes

This position will support with tribal community partner and site recruitment for pilot and research projects, technical assistance, guest speakers for webinars and convenings, Advisory Board to ensure program success

Engage key stakeholders and partners from NNPHI, Safe States, NCIPC, and Tribal recipients of CDC grants to integrate cultural humility and cultural congruence in program implementation

Assist with ongoing grant submissions

Support in developing contracts and subawards

Support the dissemination of research findings to variety of audiences and in a variety of formats, including academic publications, online forums, webinars and virtual and in-person presentations

Contribute to manuscript development and report writing as needed

Prepare meeting summaries, progress reports, study deliverables, journal articles and other written materials, and present study findings at meetings as needed

Identify and attend relevant conferences, trainings and relevant events to highlight Seven Directions’ work

Take a leadership role in developing and implementing culturally congruent and community engaged approaches to convenings, TA and webinars of various sizes both virtual and in person

Take a leadership role in the recruitment of community partners and site for pilot and research projects, TA, guest speakers, Advisory Board members, etc

Take a leadership role in developing and managing subawards with tribal or urban Indian partner sites

This position will support senior staff and faculty with coordinating students and provide mentorship and training on community engagement, cultural humility in research activities and public health practice for undergraduate and graduate students

Qualification

Community engagementCultural humilityProject managementContract managementIndigenous health knowledgeProblem-solvingOrganizational skillsCommunication skillsTeam collaborationDetail-oriented

Required

Bachelor's degree in Public Health, Social Work, Public Affairs, Psychology, American Indian Studies, or related fields and two years of relevant experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration

Demonstrated experience in community engagement, convening planning, and contract and subaward management

Familiar with the tribal and urban Indigenous health system and tribal health governance

Familiarity with issues affecting American Indian and Alaska Native health, healing, cultural diversity and strengths

Experience facilitating meetings and discussions for internal and external (i.e., community, funders) partners

Excellent problem-solving, organization, relationships, and project management skills

Ability to be innovative, resourceful, and creative

Curiosity, enthusiasm, willingness, and a positive attitude towards learning new and diverse concepts, methods, tools, knowledge and data systems, community cultural contexts, and solving problems

The ability to work as a collaborative, cooperative, and congenial member of a close-knit scholarly research, practice, and administrative team, as well as work independently (experience in virtual team environments is a plus)

Detail-oriented; high degree of accuracy in all aspects of work

Discipline and organizational ability to work in a hybrid environment both from a home-based office and on site at 7D offices

Ability to respond to and accommodate dynamic priorities and schedules of faculty supervisors, including ability to set project calendars, provide reminders, and step into project management roles; ability to work independently

Preferred

Master's degree in Public Health, Social Work, Public Affairs, Psychology, American Indian Studies, or related fields

Two years or more of Indigenous community engagement, community based participatory principles (CBPR) knowledge and experience

Four to five years' experience working with tribal nations and American Indian or Alaska Native (AI/AN) communities in both urban and rural settings

Knowledgeable in Indigenous research approaches

Knowledgeable substance use/misuse, stigma, mental health, and public health practice in general and among AI/AN communities

Ability to conduct one-on-one interviews and facilitation of focus groups, collect quantitative and qualitative data

Familiarity with literature management software packages, e.g., EndNote, Zotero, etc. and qualitative software management and analysis software packages, e.g., Dedoose, Atlas.ti etc

Experience working closely as a trusted resource with communities to identify needs, define strategy, develop action plans, identify deliverables, present results, measure outcomes, and provide recommendations

Knowledgeable public health communication best practices and effective communication for different populations

Familiarity with project management tools and/or software packages, e.g., MS Project, Smartsheet, etc