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Bezos Academy · 5 hours ago

Executive Assistant

Seattle, WA

Full-time

Hybrid

Mid, Senior Level

$41/hr - $66/hr

5+ years exp

Bezos Academy is a national network of tuition-free, Montessori-inspired preschools in under-resourced communities. They are seeking an Executive Assistant to support executive leaders across multiple departments, ensuring smooth operations and effective communication while managing various administrative tasks.

ChildrenEducationNon Profit

Responsibilities

Support executive leaders of up to four departments

Ensure details, logistics, and day-to-day operations run smoothly

Manage executive calendars across multiple time zones

Coordinate travel with care and accuracy

File expense reports

Prepare documents

Organize meetings and events

Take ownership of projects that keep teams running strong

Research and deliver thoughtful solutions when requested

Exercise sound business judgment and discretion

Anticipate needs and think ahead

Welcome complexity and prioritize quickly

Handle confidential matters with integrity

Qualification

Project coordinationCalendar managementTravel managementMicrosoft OfficeGoogle WorkspaceEvent planningProblem solvingCommunication skillsOrganizational skills

Required

Bachelor's degree or equivalent experience

Five or more years of professional experience, with at least two years working in an administrative, business support, HR, recruiting, or operations or project coordination role

Experience with calendaring, meeting preparation, travel management, project coordination, and expense reporting

Proven ability to work effectively with employees at all levels of an organization, with a track record of taking initiative, anticipating needs, exercising good judgment, and demonstrating discretion

Impeccable organizational ability and attention to detail, with exceptional written and oral communication skills

Advanced proficiency with Microsoft Office suite or Google Workspace tools

Ability to travel locally within Washington state and nationally up to 15% of the time

Ability to assist physically with the setup for various meetings and events, navigate stairs, and independently lift and carry items weighing up to 20 pounds