North Orange County Community College District · 1 day ago
District Accounting Specialist
Anaheim, CA
Full-time
Hybrid
Mid Level
$6,451/mo - $7,802/mo
4+ years expNorth Orange County Community College District is seeking a District Accounting Specialist responsible for complex accounting duties including the preparation, maintenance, review, and analysis of financial statements and budgets. The role involves ensuring compliance with accounting principles and regulations while coordinating activities with various departments and external agencies.
Higher Education
No H1B
Responsibilities
Prepare, review, monitor, and analyze a variety of difficult and comprehensive financial statements, general ledgers and reports as required by the District, State, Federal government, or other agency, including but not limited to categorical grants, CCFS 311 annual report, Schedule of Expenditures of Federal Awards (SEFA), Schedule of Expenditures of State Awards (SESA), Non-Resident Tuition Fee report, 311Q, quarterly investment reports, IPED, Used Tax report, etc.; ensure compliance with applicable rules, regulations, policies and procedures; maintain, verify financial statements, general ledgers, statistical and other complex accounting records
Assist in the preparation and monitoring of District-wide or campus-wide budget; process budget transfers and prepare journal entries; budget reconciliation; Board agenda items for new budget, budget adjustments; monitor accounting activities of assigned categorically-funded programs; prepare expenditure and progress reports as required by funding agencies; prepare claims for reimbursements of grant expenditures and forward to appropriate funding agencies through invoicing, drawdown of funds from phone systems and/or web-based system; reconcile and balance accounts and bank statements; assist program manager to ensure compliance with contractual constraints; participate in grant audits
Coordinate communication and accounting activities with other District departments and personnel, governmental agencies, private agencies and vendors
Maintain up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special, and general fund programs; answer questions and provide technical expertise to assist District and department personnel regarding various records, budgets, accounts and programs
Prepare and process, monitor and reconcile various documents involved in financial transactions, such as invoices, deposits for cash and checks, requisitions, purchase orders, contract agreements, and bids and maintain accurate records of cash and check receipts; process student financial aid disbursements, monitors and reconciles the cash balance for all financial aid grants and other financial aid related activities; review and approve purchase requisitions
Prepare, audit, and analyze invoices for payment, such as requisitions, petty cash vouchers, and mileage and travel expense reports; prepare claims for capital projects; process payments for payroll, loans, grants, and reimbursements
Process, monitor and reconcile data entry to County and District files to assure accuracy of data; reconcile cash, expense/revenue accounts, asset/liability accounts, fund balance with the County, Orange County Business Office of Department of Education; identify issues, errors and problems and prepare adjusting journal entry and/or County Transfer to resolve discrepancies
Review Personnel Change Forms and process payroll redistributions; process payroll reconciliations; perform cash and bank reconciliations, reconcile accounts receivable and accounts payable with external entities as well as with different funds and entities within the District
Participate in the District’s year-end closing and audit process; review various reports during closing process and identifies and corrects errors; perform complex calculations, analyses, and prepare journal entries for corrections; analyze accruals and carryover. Conduct research to resolve discrepancies as necessary. Communicate necessary discrepancies and changes to appropriate departments/agencies
Maintain and file a variety of financial and accounting records, forms, listings and files; operate a variety of office equipment and machines such as calculator, computer, and copier, etc
Perform special projects as assigned, including but not limited to coordination of fee collection, financial budget projections; budget development process for general, categorical, and special funds; data collection, and prior-year performance analysis. Establish and maintain accounting policies and procedures
Train and provide work direction and guidance to others including program changes or legal requirements as directed
Participate in and assist with resolving issues with Banner and/or other regularly used software within assigned responsibilities; identify, learn and apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner
Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events
Perform related duties as assigned
In addition to essential functions, the District Accounting Specialist may make decisions within established policies and procedures in the absence of designated Manager
Qualification
Required
Bachelor's degree in accounting, finance, or related field
Minimum four (4) years increasingly responsible work experience in accounting and/or banking
Or equivalent combination of education and experience
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position
Knowledge of accounting and auditing principles, practices and procedures
Knowledge of financial and statistical record-keeping principles
Knowledge of allocation factors/methodology
Knowledge of modern office practices, procedures and equipment
Knowledge of District organization, operations, policies and objectives
Knowledge of applicable sections of State Education Code and other applicable laws
Knowledge of computer-based accounting systems
Knowledge of various computer software programs
Ability to interpret, apply, and explain rules, regulations, policies and procedures
Ability to make arithmetic calculations quickly and accurately
Ability to operate a variety of office equipment such as calculator, computer, copier, etc
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work
Ability to meet schedules and timelines
Ability to understand and follow oral and written directions
Ability to communicate effectively, orally and in writing
Ability to understand scope of authority in making independent decisions
Ability to review situations accurately and determine appropriate action according to established guidelines
Ability to train and provide work direction to others
Ability to establish and maintain effective working relationships with others
Preferred
Proficiency in Microsoft Excel
Experience identifying and implementing process improvements
Strong accounting fundamentals
Experience providing excellent customer service to a diverse population
Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment
Benefits
District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week.
Company
North Orange County Community College District
The North Orange County Community College District (NOCCCD) is one of the premiere community college districts in California, providing quality education to more than 58,000 students.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase