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Aspen One · 14 hours ago

Procurement System Administrator

Denver, CO

Full-time

Onsite

Mid Level

$75K/yr - $100K/yr

3+ years exp

Aspen One is a leader in luxury and adventure, committed to innovation and sustainability. They are seeking a Procurement System Administrator to lead the administration of the Coupa procurement platform, ensuring compliance and operational scalability while partnering with various teams to enhance procurement processes.

Asset ManagementBusiness DevelopmentRecreation

Responsibilities

Configure and maintain Coupa modules for requisitions, purchase orders (POs), catalogs, sourcing, approvals, workflows, and user roles/permissions

Maintain and manage master data (suppliers, items, accounts, cost centers, units of measure, catalogs) to ensure data accuracy and consistency

Configure business rules, approval hierarchies, PO terms/conditions, payment/PO tolerances, and other system parameters in line with company policies and compliance needs

Work with IT/Finance teams to maintain and validate integrations between Coupa and backend financial systems (e.g., chart-of-accounts, GL mapping, payment workflows)

Evaluate new Coupa releases/patches; manage system upgrades and release cycles, coordinate testing, regression validation, and change management to minimize business disruption

Monitor system performance, troubleshoot issues, and coordinate with internal Help Desk or vendor support to resolve defects or user-reported issues

Provide support for Coupa-related user questions, system usage issues, and troubleshooting

Develop and maintain user guides, process documentation, job aids, and training materials to support procurement teams, AP, and business users

Drive adoption of best practices (catalog use, guided buying, PO compliance) and act as a liaison between Procurement, Suppliers, and Finance to ensure system alignment and user adherence

Support supplier onboarding, catalog uploads, punch-out configuration, catalog maintenance, and supplier data governance — enabling efficient sourcing, ordering, and compliance

Work with sourcing and supplier enablement functions to ensure catalogs and supplier setups meet procurement policies and business requirements

Generate ad-hoc and recurring reports and dashboards to provide spend visibility, PO compliance, catalog utilization, user adoption, and system performance metrics

Support audit, compliance, and control requirements related to procurement workflows — ensuring system configuration and usage align with internal policies and external compliance standards

Identify process/system inefficiencies; propose and implement improvements to streamline workflows, reduce manual effort, and scale system usage as the organization grows

Other duties as assigned

Qualification

Coupa administrationProcure-to-Pay processesFinancial system integrationsProject managementAnalytical skillsCommunication skillsProblem-solvingAdaptability

Required

Degree in Business Administration, Management, Information Technology or associated field required; or degree in other fields with appropriate experience

3–5 years of hands-on experience administering Coupa (or similar Procure-to-Pay/Source-to-Pay platform) in a procurement or finance environment

Strong knowledge of Procure-to-Pay processes — sourcing, requisitioning, PO creation, catalog management, approvals, supplier onboarding, and PO-to-invoice alignment

Strong problem-solving and analytical skills; ability to configure and maintain complex workflow logic and enablements across a global or multi-site organization

Excellent written and verbal communication skills — able to work cross-functionally with procurement, finance, IT, suppliers, and business stakeholders

Adaptability and a continuous-improvement mindset; willingness to support system upgrades, process re-engineering, training, and change management

Proficient knowledge of industry trends and best practices

Proficiency in planning, managing, and executing projects within scope and deadlines

Ability to solve complex issues and find solutions in challenging situations

Ability to manage multiple priorities and projects simultaneously without sacrificing quality

Ability to analyze situations, identify core issues, and make decisions that are both effective and efficient