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Shive-Hattery · 4 hours ago

Office Administration and Design Support

Houston, TX

Full-time

Onsite

Senior Level

5+ years exp

Shive-Hattery is an architecture and engineering consulting firm seeking an Office Administration and Design Support professional for their Houston, TX office. The role involves managing day-to-day reception and administrative duties, contributing to office culture, and ensuring efficient office operations.

Consulting

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Participate actively as a member of the office leadership team, contributing insights on policies impacting office culture and social activities

Greet and assist guests, manage incoming and outgoing deliveries, and handle front door access requests in a professional manner

Provide general administrative support and assist office staff with technology and project needs

Collaborate with the Managing Director and coordinate administrative functions to ensure the office operates efficiently while maintaining a clean, safe, and organized environment

Oversee inventory and restocking of office supplies, and ensure all equipment and appliances are maintained and functioning properly

Coordinate and participate in new hire orientation

Act as liaison with the building landlord regarding repairs and maintenance needs

Manage office expenses and collaborate with corporate accounting to ensure accurate documentation of office expenditures

Arrange in-office meals for monthly meetings and events, and coordinate hotel accommodations for visiting staff

Manage communications with product representatives and assist in scheduling lunch-n-learns and rep presentations

May supervise or direct the work activities of administrative support positions

Qualification

Microsoft WordMicrosoft ExcelInDesignGraphic DesignNotary public certificationMicrosoft TeamsDeltek VantagepointBluebeamNewformaCommunication skillsOrganizational skillsTime management skills

Required

5+ years of experience managing the day-to-day reception and administration duties in an Architecture and Engineering Consulting environment

Self-motivated, detail-oriented, and enthusiastic

5+ years supervisory or related experience; minimum associate degree

Comfortable in fast-paced, multitasking environments

Strong communication, interpersonal, organizational, and time management skills

Proficient in Microsoft Word and Excel, InDesign, Graphic Design

U.S. Citizen, U.S. Person, Or Immigration Status Requirements: Candidates must have current and ongoing authorization to work in the United States without employer sponsorship