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Publicis Collective · 8 hours ago

Executive Assistant

New York, NY

Full-time

Onsite

Senior Level, Lead/Staff

$97K/yr - $156K/yr

8+ years exp

Publicis Collective is a full-service media agency where nearly half of their experts focus on data, research, analytics, technology, or strategy. The Executive Assistant will provide administrative and project management support to the CEO, requiring professionalism, solid judgment, and excellent communication skills.

AdvertisingAnalyticsCRMDigital Marketing

Responsibilities

Manage and maintain calendar schedule; monitoring, updating, and prioritizing utilizing sound judgment and strong decision-making skills

Schedule, coordinate, and confirm meetings to include:

Reserve conference rooms

Set up equipment

Place catering orders when needed

Initiate conference calls when necessary

Manage travel arrangements including flights, hotels, and ground transportation

Accurate and timely expense reporting & timesheet preparation and submission on behalf of the Executive

Approve travel, time off, and expenses for Executives direct reports

Develop, review, and edit regular and confidential correspondence, presentations, and reports

Consolidate monthly and/or quarterly data and reporting

Demonstrate confidentiality when handling sensitive information and matters

Engage and manage specific projects throughout their life cycle, ensuring initiatives remain on track and flag issues that jeopardize the quality or timeliness of deliverable

Qualification

Administrative supportC-level executive supportMicrosoft OfficeConfidential information handlingTime managementOrganizational skillsAnalytical skillsProblem-solving skillsAttention to detailInitiativeCommunication skills