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Quad · 2 hours ago

Administrative Assistant- Part-Time, Milwaukee Magazine

West Allis, WI

Part-time

Onsite

Entry Level

2+ years exp

Quad is a global marketing experience company that aims to help clients succeed through data-driven solutions. The Administrative Assistant role provides essential administrative and organizational support to ensure efficient daily operations, contributing to the smooth functioning of the business.

AdvertisingContentDigital MarketingManufacturingMarketingPrinting

Responsibilities

Manage and route incoming phone calls, emails, and customer service inquiries in a timely and professional manner

Receive, sort, and distribute mail; support order fulfillment activities; and maintain organized inventory records

Assist with the preparation and maintenance of recurring reports, workflow documentation, and administrative records

Update, maintain, and support adherence to office policies and procedures

Order office supplies and ensure shared workspaces remain organized and well maintained

Process invoices, reconcile expenses, manage purchase orders, and serve as the primary liaison between Accounts Payable, internal staff, and external vendors

Welcome and assist visitors, ensuring a professional and positive experience

Serve as a central point of contact for internal and external communications with vendors, corporate teams, staff, and management

Support the planning and execution of hosted meetings and events, including scheduling, coordination, logistics, and on-site assistance as needed