Apply on Employer Site

Woodard & Curran · 8 hours ago

Administrative Assistant

Bradenton, FL

Full-time

Onsite

New Grad, Entry Level

$23/hr - $26/hr

Woodard & Curran is a national engineering, science, and operations firm focused on clean water and environmental solutions. The Administrative Assistant will provide essential administrative and clerical support to ensure smooth operations at the Water Reclamation Facility.

Environmental Consulting

Growth Opportunities

Responsibilities

Serves as the initial point of contact for guests entering the facility and oversees entrance gate operation

Maintains guest Personal Protective Equipment (PPE) supplies and ensures availability for visitors, contractors, and vendors

Assists the Chief Operator in planning and organizing daily safety meetings and monthly SPARKS meetings, including documentation and attendance tracking

Maintains and distributes the On-Call list and updates changes in a timely manner

Ensures training records (e.g., confined space, CPR/First Aid, forklift, HAZWOPER) are complete and current

Manage the Computerized Maintenance Management System (CMMS) to track and coordinate maintenance activities and work orders. Schedule work orders and coordinate with relevant personnel to ensure timely execution and completion of tasks

Conducts annual reviews of Safety Data Sheets (SDS), Standard Operating Procedures (SOPs), and Job Safety Analysis (JSAs); updating records as necessary

Manage and order supplies, monitor inventory levels and coordinate timely deliveries

Coordinate with other corporate groups such as Accounting, Marketing, and Health and Safety to facilitate effective communication and collaboration

Assist with special projects as assigned, conducting research, analyzing data, and providing project support

Maintains filing systems and ensures recordkeeping compliance with federal, state, and local requirements, including Florida public records laws. Assist the manager in planning and implementing department programs, activities, and services as required

Request utility locate services through 811 prior to conducting any dig repairs or activities

Manage and provide necessary maps for water and sewer locates to technicians, contractors, and vendors, ensuring accurate and up-to-date information is available

Perform other related duties as required, which may include assisting with data entry, conducting research, and providing general administrative support

Qualification

Microsoft OfficeCMMSAdministrative supportVerbal communicationWritten communicationInterpersonal skillsOrganizational skills

Required

A positive and motivated attitude!

Any combination of training and experience which will indicate possession of the skills, knowledge and abilities listed above

Proficiency in Microsoft Office (Word (intermediate), Excel, PowerPoint, and Outlook)

Excellent verbal, written and interpersonal skills

Ability to establish and maintain effective working relationships with employees and the public

Ability to work under pressure with competing demands

Preferred

Experience providing administrative support for utilities is preferred

High school graduate or equivalent preferred with ability to carry out required tasks

Experience in utilizing CMMS (Computerized maintenance management systems) a plus

Benefits

401(k) Pre-tax or Roth Contributions: The company matches 100% of the first 3% of salary contributed

Observed holidays: Choose up to 9 holidays to observe annually

Vacation: Accrued based on years of experience and calculated on hours worked

Sick time: Paid sick time for non-work related illness or injury.

Parental leave: Up to 80 hours of Paid Parental Leave for child bonding

Disability: Paid short and long term disability

Health: Medical plan options; plus dental and vision plans.

Life: Basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employees and families is available through Sun Life.

Wellbeing: DarioMind assistance program combined with personalized mental health and wellbeing resources.