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X-energy · 14 hours ago

Document Control Specialist

Oak Ridge, TN

Full-time

Onsite

Senior Level, Lead/Staff

$56K/yr - $92K/yr

10+ years exp

X-energy LLC is focused on conducting thorough recruiting processes and ensuring regulatory compliance through effective document control. The Document Control Specialist will manage records and documents, develop procedures, and collaborate with various departments to ensure accuracy and accessibility of documentation.

Clean EnergyCleanTechEnergyNuclearRenewable Energy

Responsibilities

Organize and maintain physical and electronic records, ensuring they are easily retrievable and securely stored. Ensure all documents are accurately identified, labeled, stored, and categorized. Ensure documents are properly entered into document control and records management systems

Coordinate with various departments to ensure proper management and disposition of records

Monitor/implement periodic reviews of controlled documents. Monitor record retention schedules and ensure timely disposition of records

Control access to documents, ensuring that only authorized personnel can retrieve or modify them

Track document versions and revisions, maintaining a comprehensive version control system. Ensure review and approval records are maintained and available for Quality Assurance and regulatory audits

Prepare and coordinate procedure reviews, comment resolution, and approvals. Ensure procedures can be performed as written

Collaborate with managers and subject matter experts during procedure development. Create and revise advanced templates, forms, drawings, diagrams, tables, and charts, captions, indexes, custom fields, and merged information to help preparers convey concepts and ideas

Format documents to include generating tables of contents, lists of figures, charts, tables, headers and footers, text, headings and references, and other lists from styles applied to document content. Ensure document properties meet formatting requirements in Word, PDF, and PowerPoint formats. Ensure that formatting is consistent throughout documents in accordance with internal templates and style guide (use of abbreviations, in-text citations, hyperlinks, terminology, bibliographies, etc.)

Provide training to staff on records management, document control, and procedure writing

Maintain professional demeanor and behavior at all times in all forms of communication

Perform other duties as assigned by manager

Lead the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, without close supervision and some latitude for independent judgment

Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile Task/Responsibilities section of this document

Shares knowledge related to industry best practices and standards with others across the team