Maximus · 10 hours ago
Executive Support & Project Specialist (McLean VA)
McLean, VA
Full-time
Hybrid
Mid Level
$89K/yr - $120K/yr
3+ years expMaximus is seeking a highly organized, polished, and proactive Executive Support & Project Specialist to support C-suite leadership in a fast-paced executive environment. The role involves providing high-level executive support while coordinating initiatives that require strong organization, follow-through, and collaboration across teams.
Business Process Automation (BPA)ConsultingEducationGovernmentGovTechHealth CareInformation Technology
Responsibilities
Support and coordinate all project management initiatives
Schedule, plan, and coordinate project activities
Create and maintain project tracking tools and documentation
Develop solutions to a variety of problems of moderate scope and complexity
Contribute to the completion of organizational projects and goals
Communicate on complex or sensitive issues or draft responses for supervisor or manager
Manage the business operations of a C-suite executive office, exercising independent judgment to prioritize initiatives, allocate resources, and manage stakeholder access
Prepare executive briefing materials, decision memos, and strategic communications, synthesizing complex information to support informed decision-making
Serve as a primary operational liaison between the executive office and internal/external stakeholders, making autonomous decisions regarding routing, responses, and escalations
Coordinate and support leadership meetings and initiatives, including planning agendas, managing logistics, and ensuring alignment with organizational priorities
Make operational decisions on behalf of the executive office, applying discretion, judgment, and strategic thinking
Handle confidential and sensitive matters with the highest level of professionalism and mature judgment
Qualification
Required
Bachelor's degree in related field
3-5 years of relevant professional experience required
Equivalent combination of education and experience considered in lieu of education
Experience delivering high-level executive support to C-Suite leaders while effectively managing multiple priorities in a fast-paced, dynamic environment
Experience using project or program management tools (e.g., Smartsheet, MS Project) to coordinate large projects or cross-functional initiatives, track timelines, and provide updates to senior leaders
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort using technology to support executive operations
Experience leveraging AI technologies, including Microsoft Copilot
Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
Exceptional communication and interpersonal skills, with the ability to build relationships across teams and with senior stakeholders
Professional, polished, and resourceful demeanor, demonstrating sound judgment, discretion, and the ability to operate independently and collaboratively
Comfortable working in a hybrid environment based in McLean, VA, with occasional travel (10–15%) to support executive initiatives
Benefits
Health insurance coverage
Life and disability insurance
A retirement savings plan
Paid holidays
Paid time off
Company
Maximus
Providing government technology services, digitally enabled customer experiences, and clinical health services that change lives.
10001+ employees
H1B Sponsorship
Maximus has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (39)
2024 (39)
2023 (50)
2022 (42)
2021 (36)
2020 (42)
Funding
Current Stage
Public CompanyTotal Funding
$7.93M2010-12-09Post Ipo Equity· $7.93M
Leadership Team
Elisabeth Schmidt
Senior Vice President
Michael Mateer
Sr. Vice President, Enterprise Technology
Recent News
2025-11-20
Company data provided by crunchbase