Penn State University · 3 weeks ago
Administrative Specialist - Bellisario College of Communications
University Park, PA
Full-time
Onsite
Entry, Mid, Senior Level
$38K/yr - $61K/yr
2+ years expPenn State University is in search of an Administrative Specialist to support the needs of the Department Heads within the Bellisario College of Communications. This role involves scheduling meetings, arranging travel plans, and providing office support while ensuring effective communication and organization within the department.
Higher Education
No H1B
Responsibilities
Schedule meetings and provide calendar support
Arrange travel plans for faculty and guests
Gather receipts and submit financial information on behalf of faculty
Make initial contact with guest speakers and ensure the appropriate staff are informed of their visit
Organize travel, logistics, invoicing, and related details for class field trips
Attend department meetings and take notes as needed
Track all Bellisario College student award placements
Support Undergraduate Teaching and Undergraduate Research Assistant Programs, including handling assistance requests, job postings, onboarding, and student hiring
Serve as the first point of contact for students before transferring them to the professor teaching the class
Provide front-facing office support, including desk coverage
Provide event support at University Park or during student trips as needed
Qualification
Required
Strong communication skills
Strong organization skills
Strong customer service skills
Attention to detail
Experience with Microsoft Office
If filled as Administrative Assistant - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted
If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted
Valid driver's license and successful completion of a motor vehicle records check
Successful completion of background check(s) in accordance with University policies
Applicants must be authorized to work in the U.S
Preferred
Familiarity with LionPath student system, SAP Concur, and other financial systems
Experience with and or ability/willingness to learn student, financial, employee, and reporting information systems such as SAP Concur (travel and expense reporting system), PSUBuy (Penn State's shopping portal), 25Live (room reservation system), and LionPath (student portal)
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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