Bespoke Code ยท 2 days ago
Sales Coordinator - Weddings and Groups
Vergennes, VT
Full-time
Onsite
Entry Level
2+ years expBespoke Code is seeking a Sales Coordinator to manage weddings and group events at Basin Harbor. The role involves coordinating logistics, client communication, and post-event follow-up to ensure successful events and enhance client relationships.
IT Services and IT Consulting
No H1B
Responsibilities
Serve as the primary contact for group, wedding, and event clients, from initial inquiry through event execution and post-event follow-up
Coordinate and detail all logistics for weddings, family reunions, and group events including space setup, menus, AV needs, floorplans, and timelines
Compile, distribute, and update Banquet Event Orders (BEOs) in a timely fashion; participate in BEO meetings with the Food & Beverage team
Process post-event billing for wedding and group events
Oversee the collection of deposits and the issuance of final invoices for all events and group stays
Send and maintain monthly rooming lists for all incoming groups in coordination with the Reservations and Front Office teams
Conduct and assist with property tours, FAM trips, and tastings for confirmed clients and prospects
Coordinate on-property group communications, signage, amenity orders, reader board updates, and administrative support for the Sales office
Manage event collateral such as menus, pre-event packets, RSVP tracking, vendor communications, and promotional materials using tools like Adobe, Canva, and Microsoft Office
Act as a brand ambassador for Basin Harbor at tradeshows, conferences, and industry events, developing strategic partnerships and sourcing new group business
Support in the planning and execution of in-house seasonal events and recreation programs in collaboration with internal teams
Write and send thank you notes to clients, and maintain/grow long-term relationships for repeat business
Support operational efficiency by organizing schedules, assisting with signage, and attending internal meetings including Sales and BEO meetings
Must be able to adapt to changes in a fast-paced, dynamic, and sometimes intense work environment
Qualification
Required
2 years of experience in hospitality and/or sales, preferably in a luxury resort or similar environment
College degree in Hospitality, Marketing, or Business Administration, or equivalent experience in the hospitality industry
Strong background in hospitality, event planning, and group sales coordination
Experience with BEOs, banquet management, catering, and sales functions
Proficiency in Microsoft Office Suite; experience with Delphi, Salesforce, Host, Canva, and Adobe products preferred
Excellent organizational, problem-solving, and multi-tasking skills; highly adaptable in fast-paced environments
Strong interpersonal and written communication skills; a natural relationship-builder and team player
Ability to handle sensitive information with professionalism and discretion
Comfortable lifting up to 40 lbs., walking between venues, climbing stairs, and working long hours during events
U.S. citizenship or valid U.S. work permit required. Background check required
Must be available for flexible scheduling including weekends, evenings, and holidays as needed
Preferred
Experience with Delphi, Salesforce, Host, Canva, and Adobe products preferred
Company
Bespoke Code
Bespoke Code is a consulting firm that specializes in tailormade software for smart phones.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase