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Associa · 9 hours ago

Processing Center Administrative Office Assistant

Honolulu, HI

Full-time

Onsite

New Grad, Entry Level

$20/hr - $20/hr

0+ years exp

Associa is a leading company in community management with over 11,000 team members serving nearly five million residents. The Property Manager Administrative Assistant provides essential administrative support to Property Managers, ensuring timely and accurate completion of tasks.

AccountingCommunitiesConsultingProperty ManagementReal Estate

Responsibilities

Send emails, upload documents, post notices to the community portal app, process faxes, and file association correspondence into company shared drives as directed by the Property Manager

Distribute Board Meeting packets, conduct Board Meeting quorum calls, and save related documents as requested by the Property Manager

Obtain Board Member email responses for seminars, register for respective seminars, send confirmation emails to Board Members, and copy the Property Manager; process PTRF/invoices

Complete all mailouts as directed by the Property Manager (printing, stuffing, posting) using USPS, Certified, FedEx, or UPS, as per instructions

Extract and file monthly financials from the shared drive, post to the community portal app, and distribute via print, mail, or email as directed by the Property Manager

Assemble the completed budget from Accounting, save, print, and mail to homeowners

Receive the Association Annual Meeting Notice from the Property Manager, prepare 75- and 45-day notice packets, assemble Annual Meeting Program files, and prepare association folders; track all proxies and provide quorum counts to the Property Manager

Attend Annual Meetings as scheduled to register owners, tally votes, and perform other Annual Meeting duties

Maintain Board Rosters by receiving and updating interim changes from the Property Manager

Process Condominium Association Biennial Registration every odd year for assigned Property Managers

Perform other duties as required