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Stanford University · 2 months ago

Facilities Specialist 1

Stanford, CA

Full-time

Onsite

Entry Level

$34.99/hr - $42.68/hr

3+ years exp

Stanford University is seeking a Facilities Specialist 1 to support the operations and maintenance of its physical environment and building systems. The role involves coordinating maintenance services, managing property administration, and implementing safety management programs.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment); perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM); implement preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements); coordinate contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts, events)

Handle property administration by completing tagging, data entry and inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers

Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules

Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation

Serve as safety management coordinator by correcting identified safety issues; tracking chemical inventory, disposal, hazardous waste; communicating and implementing disposal procedures in laboratory settings; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination

Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery

Coordinate space management and planning activities including: move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned)

Qualification

Facilities managementProject coordinationChemical safety handlingVendor managementInventory controlMicrosoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft ProjectInterpersonal skillsTime managementCommunication skills

Required

Associate degree and three years related, demonstrated facilities management experience, or a combination of education and experience

Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups

Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates

Working knowledge of applications such as Excel, Word, PowerPoint, Project

Experience working with internal and external vendors and services contracting

Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control

Valid California Non-commercial Driver's License

Frequently stand/walk, seated, performs desk-based computer tasks

Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds

Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds

Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night

Requires 24-hour response availability seven days per week for emergency situations

May be exposed to noise > 80dB TWA

May working at heights 4 - 10 ft

Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles

Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations

Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide

Benefits

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees.