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State of Utah · 7 hours ago

JJYS Office Specialist I-Slate Canyon Youth Center

Utah County, UT

Full-time

Onsite

Entry Level

1+ years exp

The State of Utah is dedicated to providing care for individuals and families, and they are seeking a JJYS Office Specialist I for the Slate Canyon Youth Center. This role involves performing various office and accounting tasks, providing customer service, and supporting the Juvenile Justice and Youth Services team in their mission to assist youth offenders.

GovernmentInformation TechnologyLaw Enforcement

Responsibilities

Prepare and issue purchase authorizations and submit invoices for payment

Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable

Work with people in a manner which shows sensitivity, tact, and professionalism

Answer and direct incoming phone calls and emails

Provide customer service when clients, family or community partners come in

Attend meetings and take minutes

Perform data entry

Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities

Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews

Provide administrative support

Work with families and youth

Maintain supply inventory and assist in purchasing supplies

General office cleaning

Maintain schedules

Prepare and process documents

Maintain files and record keeping systems

Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing

Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally

Qualification

Basic accountingCustomer serviceData entryGoogle CalendarOffice equipment knowledgeMulti-taskingProfessionalismCommunication skillsOrganizational skillsAttention to detail

Required

Prepare and issue purchase authorizations and submit invoices for payment

Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable

Work with people in a manner which shows sensitivity, tact, and professionalism

Answer and direct incoming phone calls and emails

Provide customer service when clients, family or community partners come in

Attend meetings and take minutes

Perform data entry

Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities

Provide administrative support

Work with families and youth

Maintain supply inventory and assist in purchasing supplies

General office cleaning

Maintain schedules

Prepare and process documents

Maintain files and record keeping systems

Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing

Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally

Works independently and is able to use sound judgment

Has at least one year of work-related experience doing office support/basic accounting functions

Has excellent communication and customer service skills

Has attention to detail when reviewing documents and entering data

Organized and has the ability to multi-task

Professional, responsible, friendly and able to work in a Juvenile Justice setting

Has general knowledge of office equipment

Has a valid Utah driver's license

Preferred

May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services

May be given to candidates who are 19+ years of age

May be given to candidates who have a Utah driver's license