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Western Michigan University · 12 hours ago

Administrative Assistant Senior

Kalamazoo, MI

Full-time

Onsite

Senior Level

5+ years exp

Western Michigan University is seeking an Administrative Assistant Senior to coordinate the supervisor’s activities and perform executive administrative functions for the Biological Sciences department. The role involves overseeing operations, managing budgets, and serving as a liaison for departmental activities.

EducationHigher EducationUniversities

Responsibilities

Oversees day-to-day operations and implements strategic plans for the department in coordination with the supervisor

Directs and administers programs, projects, and processes

Provides lead budgetary support for the department. Prepares and analyzes budget reports, monitors, tracks, reconciles, forecasts, and recommends budget allocations

Performs executive administrative tasks for the department including legal agreements, service contracts, and billing

Serves as liaison within and outside of the University regarding operations, facilities, personnel, purchasing, etc

Initiates correspondence and coordinates events for the department

Develops departmental policies and procedures. Interprets policies and procedures for various customers and responds independently to inquiries

Conducts analyses. Coordinates the collection and preparation of various reports and records

Maintains the content of the department’s website

May supervise staff and student employees and provide guidance and direction if needed