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State of Wisconsin · 4 days ago

Maintenance Program Assistant

Madison, WI

Full-time

Onsite

New Grad, Entry Level

$22.31/hr - $22.31/hr

The State of Wisconsin's Department of Health Services is seeking a Maintenance Program Assistant for the Mendota Mental Health Institute. This role involves performing administrative tasks critical to the operation of the institute, providing support to management, and overseeing budget and purchasing responsibilities.

AssociationNon Profit

No H1B

Responsibilities

Perform Administrative Tasks Critical To The Operation Of MMHI And Central Wisconsin Center (CWC)

Serve As a lead worker for the other management services Office Assistants and may assign and review their work on an as needed basis

Act as the support person for the Management Services Director at MMHI and work closely with the Building/Grounds Superintendent and Supervisors, the Power Plant Superintendent, and the Crafts Worker Supervisor

Provide administrative support to Facilities Services and be responsible for the budget and purchasing of the Management Services Department

Qualification

Microsoft OfficeCustomer serviceOffice managementProcurement tasksWork order trackingConfidential information

Required

Experience working with Microsoft Office applications (e.g., Excel, Access, Word, Outlook, etc.), performing duties such as creating spreadsheets to track data, entering data into a database, preparing written correspondence, responding to emails, etc

Experience providing customer service in a professional or business setting (e.g., answering and routing phone calls, providing instructions, resolving complaints/conflicts, answering internal and external partner questions/inquiries, etc.)

Experience performing office management or administrative duties (e.g. scheduling meetings, reviewing/filling documents, etc.)

Preferred

Experience with procurement tasks for a facility or organization such as sourcing and ordering supplies, maintaining inventory, or tracking orders

Experience working with confidential information

Experience tracking work orders for maintenance projects and following up as needed

Benefits

3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months.

Top rated health plan options starting at $45/month for single plans and $111/month for family plans, after 2 months of state service.

Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement.

Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.

Well Wisconsin Wellness Program.

A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

Public Service Loan Forgiveness Program employer.