CFS ยท 2 hours ago
Executive Assistant
East Lansing, MI
Full-time
Onsite
Mid, Senior Level
$55K/yr - $70K/yr
5+ years expCFS is seeking a full-time Executive Assistant to support senior leaders within a family-oriented culture. The role involves managing complex schedules, organizing meetings, and acting as a liaison between executives and their departments.
Human ResourcesStaffing Agency
Hiring Manager
Nolan Balkema
Responsibilities
Calendar Management: Coordinate and maintain complex schedules using Outlook and Teams, ensuring efficient time management and prioritization
Email Management: Monitor and organize executive inboxes, flagging urgent items and drafting responses as needed
Committee Support: Prepare meeting materials and upload documents into BoardEffects software
Team Collaboration: Act as a liaison between executives and their departments (approx. 100 employees total), facilitating connections and ensuring smooth communication
Expense Reporting: Process and reconcile expense reports accurately and promptly
Travel Arrangements: Manage all domestic travel logistics, including flights, accommodations, and itineraries
Meeting Coordination: Schedule and organize internal and external meetings, ensuring all details are handled professionally
Communication Management: Serve as the primary point of contact for internal and external stakeholders, handling calls, emails, and correspondence with discretion and professionalism
Document Preparation: Draft executive-level communications, presentations, performance reports, agendas, and meeting minutes. Track follow-up items to completion
Compliance & Operational Support: Assist with audit and compliance initiatives by maintaining documentation, tracking deadlines, and supporting reporting requirements
Qualification
Required
Calendar Management: Coordinate and maintain complex schedules using Outlook and Teams, ensuring efficient time management and prioritization
Email Management: Monitor and organize executive inboxes, flagging urgent items and drafting responses as needed
Committee Support: Prepare meeting materials and upload documents into BoardEffects software
Team Collaboration: Act as a liaison between executives and their departments (approx. 100 employees total), facilitating connections and ensuring smooth communication
Expense Reporting: Process and reconcile expense reports accurately and promptly
Travel Arrangements: Manage all domestic travel logistics, including flights, accommodations, and itineraries
Meeting Coordination: Schedule and organize internal and external meetings, ensuring all details are handled professionally
Communication Management: Serve as the primary point of contact for internal and external stakeholders, handling calls, emails, and correspondence with discretion and professionalism
Document Preparation: Draft executive-level communications, presentations, performance reports, agendas, and meeting minutes. Track follow-up items to completion
Compliance & Operational Support: Assist with audit and compliance initiatives by maintaining documentation, tracking deadlines, and supporting reporting requirements
Preferred
5+ years experience as an Executive Assistant supporting senior leaders or multiple executives simultaneously
Professional, highly polished, discreet, and able to represent the executive office with confidence
Always two steps ahead, proactive, anticipating needs and solving problems before they arise
Demonstrated longevity in previous roles
Proficient in Microsoft Outlook, Teams, and comfortable with new technologies
Tech-savvy with mobile devices (smartphones, tablets, etc.)
Familiarity with BoardEffect or similar board management software
Benefits
Free Healthcare
Retirement Plan w/ 4% match
3.5 Weeks PTO
Company
CFS
Founded by CPA firms in 1994, Creative Financial Staffing has spent over 30 years helping job seekers and employers succeed.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dan Casey
CEO, Founder
Company data provided by crunchbase