Massachusetts Association of School Superintendents · 1 day ago
Director of Business and Finance
Milton, IL
Full-time
Onsite
Lead/Staff, Director/Executive
5+ years expThe Massachusetts Association of School Superintendents is seeking a Director of Business and Finance who will report directly to the Superintendent of Schools. This role involves overseeing financial operations, strategic planning, and compliance while managing the Business Office staff and ensuring the effective implementation of budgetary controls and reporting.
Responsibilities
Plans, executes, and monitors the annual operating and capital budgets; assists the Superintendent in providing and presenting information to the School Committee and Town boards
Provides general supervision for budget development by collecting, collating, and formatting all requests from principals, directors, and department heads
Organizes and maintains effective budgetary control procedures, guaranteeing a balance in all categories between allotments and actual expenditures
Prepares multi-year financial projections addressing strategic efforts, including enrollment changes, system-wide goals, and facilities
Continually analyzes cost patterns and trends; reports regularly to the School Committee on the status of all budgetary accounts
Institutes and maintains effective management procedures and accounting systems to ensure sound fiscal control and proper recording of receipts/expenditures per Commonwealth statutes
Maintains financial controls for all revenue, including grants (Special Education and general), capital, and revolving accounts; investigates and processes applications for educational/construction grants from federal, state, and private sources
Works closely with the Director of Student Services on the special education budget, including grants, expenditures, and out-of-district tuitions
Collects, collates, and submits mandated state and federal reports, including the “October School System Summary Report” and the “End-of-the-Year Report.”
Provides information during annual financial audits and performs all recommended corrections
Understands, communicates, and applies statutes from the State Department of Education, the Commonwealth, or the Town of Milton through cooperation with Town Hall
Prepares statistical and narrative reports, including financial statements, for the Superintendent, School Committee, and stakeholders
Participates in system-wide policy development and supports the Superintendent with special projects and committees
Serves as the School Committee’s Chief Procurement Officer; develops and administers compliant procurement systems for supplies, services, and equipment
In conjunction with the Town CPO, prepares all necessary bid documents, specifications, and legal notices; conducts bid openings and recommends awards based on adherence to requirements
Oversees the School Committee’s approval of payroll and accounts payable batches/warrants
Manages contracts with all outside vendors; purchases items necessary for operations and maintains a current, efficient inventory system
Supervises and manages Business Office staff, Community School Director, Food Service Director, and oversees Custodial staff by working closely with the Director of Consolidated Facilities; ensures appropriate training for staff
Advertises vacancies, reviews applications, and recommends qualified candidates to principals and the Superintendent
In conjunction with Directors, plans and oversees pre-service and in-service activities for custodial and food service staff
Serves as a key member of contractual negotiating teams, providing financial data and forecasting for fiscal proposals
Provides program oversight to the Director of Consolidated Facilities (facilities/maintenance of all physical plant facilities) and the Director of Food Services (compliance with federal/state/local laws)
Assumes responsibility for a workable transportation system for the daily instructional program and extracurricular activities
Prepares specifications for all contracts pertaining to transportation
Defines and directs the development of bus routes and assignments for all eligible students
In conjunction with the Director of Student Services, monitors the budget for special education transportation by meeting with the Director of Student Services and the Superintendent on a regular basis
Recommends transportation rules and regulations; acts as direct liaison with parents/citizens on complaints; arranges safety standard meetings for drivers
Completes all reports for insurance and other purposes pertaining to school transportation
Works in conjunction with building committees, architects, and contractors to expedite the construction, equipping, and completion of structures
Assists the Town Accountant in filing notices, votes, contracts, invoices, and financial certification papers required for state reimbursement (MSBA)
Coordinates all capital expenditure projects and facilities for summer school and adult education
Develops and supervises the annual School Census; provides student population projections
In the absence of the Superintendent, makes decisions on emergency school closings and contacts appropriate agencies regarding storms or emergencies
Qualification
Required
Knowledge of public educational institutional demands, personnel administration, and state/federal laws pertaining to schools and finance
Strong interpersonal skills; ability to explain complex information clearly to stakeholders including Milton School Committee, Select Board members, Finance Committees, and the public
Demonstrated high standards of ethics, honesty, integrity, and superior communication skills
Must be certified or certifiable as a School Business Administrator by the MA DESE
Citizenship, residency or work visa required
Preferred
At least 5 year(s) of relevant experience preferred
Master degree preferred
Company
Massachusetts Association of School Superintendents
The Massachusetts Association of School Superintendents, originated in 1973, and is the only statewide organization dedicated to the unique professional and advocacy concerns of school superintendents and assistant superintendents.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase