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NEOGOV · 3 hours ago

Administrative Assistant III - Supervised Release Services Support

FAIRFAX (FJ16), VA

Full-time

Onsite

Entry Level

$45K/yr - $75K/yr

2+ years exp

NEOGOV is a company that provides administrative support services, and they are seeking an Administrative Assistant III for Supervised Release Services. The role involves supporting supervisors, maintaining databases, managing program availability, and handling various administrative tasks to ensure efficient operations within the department.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Maintains unit database, updating as needed and ensuring that they are as accurate and efficient as possible

Interprets all court orders as it comes to the unit and preparing required unit documents for client files

Dually manages and distributes agency wide, as well as to CSU Court partners, daily program availability for multiple programs within JDRDC

Acts as a liaison on behalf of Unit Supervisor II, Unit Supervisor I and all SRS Pre-Trial officers to interpret established court related policies and procedures to provide resolution of problems if/when staff is not present

Handles a crisis situation with juvenile(s) or parent(s) on site with other citizens present

Creates and maintains necessary templates, and other forms, Excel spreadsheets, the Unit’s SharePoint page and Microsoft Teams team and channels, independently

Works on development of other time saving processes to ensure efficient management of time for the daily workflow

Assists off site personnel with testing and rebooting of computers and information gathering for computers and printers to maintain daily operation of the court's Supervised Release Services computer systems

Performs periodic data review for the research department and probation support services manager, analyzes information for accurate data entry to produce excel documents

Point person for ordering office supplies and alcohol/drug screens online and maintains budget records for all purchases

Completes work orders for office repairs as needed

Tracks status and general location of all unit staff

Completes other duties assigned

Qualification

Microsoft Office SuiteData EntryOffice AdministrationCommunication SkillsInterpersonal SkillsOrganizational SkillsBasic Math SkillsWord ProcessingPurchasing KnowledgePersonnel KnowledgePayroll Knowledge

Required

Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s)

Criminal Background Investigation

Child Protective Services Registry Check

Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas

Significant nonstandard skill/knowledge is required involving production of an end product such as a report

Basic skills in the use of Microsoft Word

Basic math skills

Basic skills in the use of applicable Microsoft Office Suite software

Ability to write simple documents

Ability to process and integrate complex data

Ability to establish and maintain effective working relationships with both external and internal contacts

Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing)

Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions)

Ability to maintain confidentiality and be sensitive to political issues