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ELCCO Inc. · 15 hours ago

Office Coordinator

Kahului, HI

Full-time

Onsite

Mid Level

ELCCO Inc. is focused on maintaining an efficient office environment, and they are seeking an Office Coordinator to ensure smooth operations. This role involves managing administrative tasks, overseeing daily office functions, and supporting company leadership and staff while maintaining compliance and enhancing the company's brand image.

Construction

Responsibilities

Oversee day-to-day office operations, ensuring a clean, organized, and well-maintained workspace

Develop and maintain office policies and procedures for efficiency and consistency

Act as the primary point of contact for all lease agreements, building maintenance, and utility services

Ensure all utility accounts and lease agreements are up-to-date and managed effectively

Serve as the liaison for office-related vendor agreements, including IT services and communications tools

Provide administrative assistance to leadership and staff, including scheduling meetings, managing calendars, and handling correspondence

Coordinate internal communications and ensure timely distribution of important updates

Coordinate and support all marketing efforts, including campaigns, events, and promotional activities

Update and maintain office marketing materials to ensure consistency and professionalism

Oversee company websites and communication tools, ensuring content is current and aligned with branding guidelines

Maintain a calendar of all business license expiration dates and ensure renewals are submitted on time

Prepare and submit applications for new business licenses as required

Keep records of all active business licenses and compliance documents

Manage relationships with office vendors, suppliers, and service providers

Oversee procurement and inventory of office supplies, equipment, and furnishings

Monitor vendor contracts, ensuring cost-effectiveness and service quality

Assist with budget management for office-related expenses

Process invoices, expense reports, and purchase orders related to office operations

Plan and coordinate company meetings, events, and training sessions

Ensure meeting spaces are prepared, equipped, and maintained

Support onboarding processes for new employees, including orientation and setup of office resources

Act as the point of contact for IT support, coordinating troubleshooting and maintenance with service providers

Ensure office systems (phones, internet, office software) are functioning effectively

Serve as the first point of contact for office visitors, ensuring a professional and welcoming experience

Handle incoming calls, emails, and inquiries efficiently

Qualification

Office ManagementMicrosoft Office SuiteMarketing CoordinationVendor CoordinationFinancial AdministrationMultitaskingOrganizational SkillsTime ManagementCommunication SkillsInterpersonal Abilities