Gila County Community College · 3 months ago
Justice Court Clerk
Globe, AZ
Full-time
Onsite
Entry Level
1+ years expGila County Community College is seeking a Justice Court Clerk to assist the Court in the judicial process of assessing and collecting fees, fines, and costs. The role involves providing customer service, processing court payments, and maintaining legal documents to ensure compliance with court orders.
Education Management
Responsibilities
Provides customer service by answering inquiries on cases regarding fines, fees, payments, due dates, warrants, suspensions, and requirement compliance; answers telephone and provides customer service including greeting the public, providing filing information for cases, accepting payments, issuing receipts, rescheduling court dates and responding to general inquiries
Receives and processes court payments, issues receipts, reschedules court payment due dates, updates address and phone number information and processes bonds to appropriate folders; enters payment information into computer system. Receives and examines legal documents for sufficiency, completeness, conformity, jurisdiction and/or validity before acceptance for action by the Court; certifies or files documents; open Court cases in court system; prepares document files; files a variety of legal documents and related case materials, searches for missing files; copies materials requested from files and sends to requesting individual/agencies; follows procedures for updating, scanning and/or purging files
Enters and tracks data in automated cases management system; queries automated docket to extract and provide case information
Assists the public either on the phone or over the counter in the use of court forms, document filing procedures and other such matters requiring the application of technical/legal/judicial procedures and practices; receives and completes orders for services/materials from public or employees; evaluates need for service and directs individual/calls to appropriate office; assists individuals in locating material/information; explains fees and fines
Issues warrants; prepares related files and dockets entries. Responds to inquiries from the public, attorneys, case witnesses, and law enforcement representatives; gathers information needed to respond to inquiries by researching case status, case documents and the notations or rules/procedures/codes on specific questions which requires distinguishing between, and consideration of, sensitive/protected public information and may require understanding or interpretation/explanation of legal documents, legal/court procedure regarding case/processing and status; makes copies of files and requests in accordance with department policy
Receives, computes, classifies and posts fees and/or fines for criminal, criminal traffic and civil cases; issues receipts; posts and reconciles account records for daily activity
Analyzes, dockets, indexes and processes legal documents, judgments, and minute entries as required; prepares legal documentation pursuant to court orders, rules and statutes
Issues warrants and sanctions to help ensure efficient case flow in the Court. Composes correspondence to Defendants, law enforcement, attorneys and other entities
Uses office equipment such as copiers, cash registers, scanner and computers. Must have some knowledge in computer software such as Word, Excel, etc. Compose written documents and prepare routine reports and correspondence related to official court actions
Performs other duties as assigned
Qualification
Required
High School Diploma or GED
One (1) year clerical experience
Must possess and maintain a valid Driver's License if position duties require
Knowledge of legal terminology and documentation
Knowledge of general court procedures and protocol
Knowledge of methods and standards for processing legal documentation
Knowledge of customer service standards and protocol
Knowledge of general office practices and equipment
Knowledge of correct business English, including spelling, grammar and punctuation
Knowledge of business arithmetic
Knowledge of business and personal computers, and business office software applications
Ability to coordinate and perform legal clerical functions
Ability to understand and prepare legal documentation
Ability to issue warrants and sanctions
Ability to multi-task
Ability to memorize and recall
Ability to maintain a calm demeanor in stressful situations
Ability to follow orders
Ability to provide clear and concise verbal response to questions
Ability to examine documents for completeness, sufficiency, validity and conformity
Ability to process documents according to established procedures
Ability to understand, explain and/or take action based on court minutes or case file notations
Ability to use automated information storage and retrieval system
Ability to demonstrate tact and diplomacy
Ability to organize and prioritize work assignments
Ability to follow verbal and written instructions
Ability to maintain confidentiality
Ability to work independently
Ability to establish and maintain currency with changes in law and procedure affecting work
Ability to research and apply regulations, procedures and/or technical reference materials to new and/or unusual circumstances
Customer service skills
Listening skills
Problem recognition skills
Typing and data entry abilities
Ability to explain court procedures and processes in a clear, concise, and comprehensive manner to attorneys, litigants and the public
Ability to establish and maintain cooperative working relationships with judges, attorneys, law enforcement agencies and other participants in the criminal justice process
Ability to effectively communicate in written and verbal forms
Ability to write and complete accurate correspondence
Ability to effectively relate to people of diverse socioeconomic backgrounds and temperaments
Active in collections and must know basic arithmetic and grammar
Skilled in the use of office equipment
Preferred
Legal terminology preferred
Demonstrated computer skills in working with word processing, spreadsheet and email software
Company
Gila County Community College
Standing in the future… Gila Community College sees itself as an educational organization that is the “Hub of the Community”… a center of learning that is the pride of the community… a college that is always given favorable consideration when choosing post-secondary education and is among the top two for consideration… an organization that is first choice for vocational training and job skills enhancement… a center for art and culture… a center with a vast offering of community interest programs for all ages… an educational organization whose vocabulary does not include “impossible”… an organization that deals in possibilities… a college who holds itself to the highest ethical standards and is goal driven… a second-home for staff who take pride in their work and have fun at the same time… they value diversity and culture and all members of the staff share in the “Vision”.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase