Rice University · 3 hours ago
Graduate and Undergraduate Program Administrator
Houston, TX
Full-time
Onsite
Entry, Mid Level
2+ years expRice University is a top-ranked institution located in Houston, Texas, and is seeking a Graduate and Undergraduate Program Administrator to support the Department of Mathematics. This role involves overseeing administrative and financial operations of academic programs, managing graduate recruitment and admissions, and ensuring compliance with policies while enhancing student and faculty success.
EducationHigher EducationService IndustryUniversities
Responsibilities
Administers program operations, ensuring efficient, effective and productive operations
Creates and implements plans to achieve program objectives and mission
Ensures compliance with policies and regulations and recommends changes to procedures and processes
Analyzes data, identifies trends, develops reports and recommends and implements changes to improve alignment with institutional mission and goals
Oversee the planning and coordination of student events and serve as a backup for conference-related functions when required
Provides support in developing relationships with internal and external entities as it relates to student recruiting and student initiatives
Directly responsible for graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress
Directly responsible for student hiring and managing student work assignments; works with Human Resources and the Office of International Students and Scholars to ensure compliance with all university policies and federal labor laws
Initiate and maintain accurate labor distributions for graduate and undergraduate students, ensuring payroll allocations align with funded accounts
Track student funding across multiple sources to prevent overspending and maintain a detailed student spending budget to ensure all disbursements align with allocated funds
Manages coordination and compliance of U.S. visas for faculty and students who are foreign nationals
Maintains and updates course scheduling, curriculum documents, and academic advising resources
Coordinates administrative components of degree plans
Performs all other duties as assigned
Interprets department and university policy governing graduate programs and provides expert advice to students, faculty, and staff
Assists the department chair, the executive administrator, and the directors of graduate and undergraduate programs with reports, data accumulation, and analysis as needed
Manage and submit periodic effort reports, certifying that student work activities accurately reflect the salary charged to specific grants or departmental funds
Serves as departmental liaison to the Office of Graduate and Postdoctoral Studies, the Office of International Students and Scholars, the Registrar’s Office and the Dean’s Office in the School of Natural Sciences
Qualification
Required
Bachelor's Degree
Two or more (2+) years of related experience
Ability to develop and initiate new strategies
Advanced problem-solving skills
Strong verbal and written communication skills
Ability to work well under pressure and manage projects simultaneously
Strong organizational and time management skills
Advanced knowledge of Microsoft Office suite
Strong data analysis skills
Ability to work independently and as part of a team to meet expected deadlines and schedules
Adept at problem-solving, creating contingency plans, and handling issues when necessary
Strong client service orientation and attention to detail
Ability to develop complex or multiple program partnerships and funding sources
Ability to oversee and direct students
Knowledge of managing budgets and developing financial plans
Preferred
Experience with Oracle-based or similar ERP systems
Rice and/or other higher education experience
Experience with graduate and undergraduate academic programs
Company
Rice University
Rice University is a private research university that focuses on providing undergraduate education services.
1001-5000 employees
H1B Sponsorship
Rice University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (113)
2024 (81)
2023 (71)
2022 (65)
2021 (82)
2020 (86)
Funding
Current Stage
Late StageTotal Funding
$80.9MKey Investors
National Heart, Lung and Blood InstituteAdvanced Research Projects Agency for HealthUS Department of Energy
2024-09-19Grant
2024-08-13Grant· $18M
2023-07-27Grant
Leadership Team
Ken Medlock
James A Baker III and Susan G Baker Fellow in Energy and Resource Economics
Kyle Judah
Executive Director, Liu Idea Lab for Innovation & Entrepreneurship (Lilie)
Recent News
2026-01-16
2025-12-16
2025-12-16
Company data provided by crunchbase