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Xona · 10 hours ago

Executive Assistant

Burlingame, CA

Full-time

Onsite

Senior Level

5+ years exp

Xona is the navigational intelligence company bringing real-time, centimeter-level certainty to any device, anywhere on Earth. They are seeking a highly capable Executive Assistant to support the CEO and provide executive support across the C-suite, managing schedules, communication flow, and execution of priorities.

AerospaceGPSInformation ServicesNavigationSatellite CommunicationSoftware

No H1B

U.S. Citizen Only

Responsibilities

Manage complex, ever-changing calendars for the CEO and additional C-suite leaders as needed

Coordinate scheduling across time zones with internal teams, board members, investors, and external partners

Act as a gatekeeper for executive time, prioritizing meetings and ensuring focus on high-impact work

Prepare agendas, briefing materials, and follow-ups to drive effective meetings

Handle confidential and sensitive information with the highest level of discretion

Draft and manage correspondence on behalf of executives when appropriate

Coordinate leadership, board, and investor meetings

Track action items and ensure follow-through across teams and stakeholders both internally and externally

Support special projects, strategic initiatives, and cross-functional coordination

Assist with board meetings, offsites, leadership planning, and company-wide events

Help improve executive operations, workflows, and internal communication processes

Coordinate complex domestic and international travel for executives

Manage itineraries, logistics, and expense reporting

Qualification

Executive Assistant experienceOffice 365 proficiencyCRM proficiencyOrganizational skillsCommunication skillsTime managementEmotional intelligence

Required

Proven experience as an Executive Assistant supporting C-level leaders

Strong proficiency with Office 365, Navan, and other CRM's

Excellent organizational, time management, and communication skills

Ability to work onsite in Burlingame, CA

5+ years of experience supporting senior executives, ideally in a startup or high-growth environment

Comfortable supporting multiple executives and adjusting priorities as needed

Proactive, highly organized, and able to anticipate needs

Clear and professional communication with executives, investors, and external partners

Strong judgment, emotional intelligence, and a calm presence under pressure

To comply with U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the United States (i.e. Green Card holder), or other protected individual as defined by 8 U.S.C. 1324b(a)(3)

To comply with U.K. regulations, this role requires Baseline Personnel Security Standard (BPSS) checks, and successful candidates must be eligible to obtain UK Security Clearance (SC)

Successful candidates must obtain and hold a security clearance at the reliability status level, and pass security assessment for the Canadian Controlled Goods Program (CGP) and ITAR