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Novonesis · 9 hours ago

Administrative Assistant

Madison, WI

Full-time

Onsite

New Grad, Entry Level

$19/hr - $23/hr

0+ years exp

Novonesis is dedicated to using biology to address humanity's biggest challenges. They are seeking an Administrative Assistant responsible for organizing files, managing calendars, and supporting various departments with administrative duties.

BiopharmaBiotechnologyTest and Measurement

H1B Sponsor Likely

Responsibilities

Serving as the first point of contact by professionally managing the multi-line phone system, greeting employees and visitors, monitoring the security gate, and ensuring a welcoming and secure environment

Supporting Human Resources and other departments with a broad range of administrative duties, special projects, and day-to-day operational needs

Managing mailroom operations, including sorting incoming mail, processing outgoing mail, maintaining postage levels, and coordinating service for printers and mailroom equipment

Administering employee, contractor, and visitor access, including badge systems, guest Wi-Fi, and maintaining a high standard of customer service and security

Coordinating logistics for meetings, travel, catering, corporate events, and internal/external gatherings

Maintaining employee records and communications materials, including employee photographs, the internal phone directory, and weekly PowerPoint presentations for company announcements

Managing office supplies and branded materials, including ordering and maintaining logo apparel, snacks, fruit, coffee, and related inventory

Preparing and submitting invoices and expense reports, assisting with accounting needs, and coordinating facility maintenance requests through Tabware

Supporting employee engagement initiatives by assisting with programs such as employee probiotics, celebrations, and bereavement requests

Qualification

Microsoft OfficeMultitaskingOrganizational skillsEnglish proficiencyCustomer serviceMailroom operationsEvent coordinationBasic accountingCommunication skills

Required

Proficiency in reading, writing, and speaking English, with the ability to communicate effectively with internal and external stakeholders

Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment

Working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint

Preferred

Familiarity with multi-line phone systems and mailroom equipment

A high school diploma or GED, with at least six months of related experience

Benefits

401(k) with up to a 9% company contribution

Minimum of 3 weeks of vacation plus 12 holidays and 2 weeks of Wellness Time

Health, Dental, Vision & Life insurance

Healthcare savings account option with generous employer contribution

Employee assistance program

Parental leave

Tuition reimbursement

Company

Novonesis

Novonesis is a biotechnology company that provides transformative biosolutions for businesses.

Founded in 2000

Lyngby, Hovedstaden, DNK

5001-10000 employees

https://www.novonesis.com

H1B Sponsorship

Novonesis has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (5)

2024 (1)

2023 (6)

2020 (1)