Foxconn Industrial Internet - FII · 6 hours ago
Administrative Assistant - Recruitment and HR Support
San Jose, CA
Full-time
Onsite
Entry Level
$24/hr - $26/hr
1+ years expFoxconn Industrial Internet - FII is seeking a highly organized and proactive Administrative Assistant to provide HR administrative and recruitment support. This role involves day-to-day HR operations, recruitment administration, and general office assistance in a fast-paced environment.
Consumer Electronics
No H1B
Responsibilities
Post approved job openings on internal and external job boards
Monitor, update and remove job postings to ensure listings remain current and accurate
Review and screen resumes and applications against job requirements
Coordinate and schedule interviews across departments, time zones and formats (onsite and remote)
Serve as an administrative and HR point of contact for candidates regarding scheduling, screening and logistics, ensuring a professional and positive candidate experience
Maintain accurate, timely and complete records in the applicant tracking system (ATS)
Prepare, track and submit Personnel Action Forms (PAFs); follow up on approvals and ensure timely processing
Track and report recruitment-related metrics, including candidate pipeline status and time-to-fill
Effectively manage multiple recruitment requisitions simultaneously while meeting deadlines
Support onboarding activities, including collecting new hire documentation and coordinating system access, equipment and badges with IT and Security
Create, maintain and update employee personnel files (digital and hard copy), ensuring completeness, accuracy and compliance
File finalized offer letters, onboarding documents and other HR records in accordance with established procedures
Support offboarding activities, including documentation and coordination of company asset returns (e.g. laptops, badges)
Maintain HR templates, records, and reports in a structured, organized and confidential manner
Maintain an up-to-date employee contact list for business continuity and emergency purposes
Assist with coordination of HR meetings, training sessions and employee events
Handle sensitive and confidential information with discretion, accuracy and professionalism
Provide general administrative support to the HR team, including data entry, filing and supply coordination
Collaborate with the HR team and Office Coordinator to support cross-functional initiatives and operational needs
Provide administrative support to management, including report preparation, data entry and document coordination
Assist with meeting and event coordination, including venue or room bookings, catering and logistics
Support company events, offsites, internal celebrations and team meetings as needed
Assist with travel application and expense reimbursement inquiries
Welcome visitors, manage check-in and check-out procedures, and support badge and access control
Support general office administration tasks such as filing, supply coordination and record maintenance
Perform additional administrative duties as assigned to support efficient office and HR operations
Qualification
Required
Associate degree or equivalent in Business Administration or a related field
1–2 years of experience in HR administration, recruitment support or general administrative roles with an HR focus
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Highly detail-oriented, with a strong commitment to accuracy, quality and consistency
Strong organizational skills, with the ability to maintain clear and orderly records and processes
Proactive and self-directed, able to anticipate needs, take initiative and follow through on tasks
Strong critical thinking and problem-solving skills, with the ability to assess situations and identify effective solutions
Demonstrated ability to manage multiple tasks efficiently in a high-volume, fast-paced environment
Adaptable and flexible, able to adjust quickly and effectively to changing priorities and business needs
Strong written and verbal communication skills, with the ability to work collaboratively across teams
Demonstrated ability to handle sensitive and confidential information with professionalism and discretion
Preferred
Additional education or certifications are a plus
Experience with ATS or other HR systems is a plus
Ability to speak an additional language (e.g. Vietnamese) is considered an asset
Company
Foxconn Industrial Internet - FII
Hon Hai Precision Industry Co., Ltd., widely known as Foxconn, is a Taiwanese multinational electronics manufacturer and one of the world’s largest contract manufacturers.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase