Apply on Employer Site

PATENAUDE & FELIX, APC · 14 hours ago

Office Administrator

9619 Chesapeake Drive, San Diego, CA 92123, USA

Full-time

Onsite

Mid, Senior Level

$30/hr - $35/hr

4+ years exp

Patenaude & Felix, APC is a multi-state civil litigation firm representing Fortune 500 clients. They are seeking a full-time Office Administrator to provide advanced administrative support to their headquarters and CEO, ensuring smooth operations and compliance within the firm.

Law EnforcementLegal

Responsibilities

Coordinate contract review and approval processes, maintaining status reports

Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials

Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines

Process invoices, track legal spend, and assist with billing matters for outside counsel

Prepare presentations, reports, and dashboards summarizing departmental activities

Assist with compliance, audit, and risk management initiatives

Maintain discretion in handling sensitive legal and business information

Provide mentoring or guidance to junior administrative staff

Monitor leases, licenses, and onboarding/offboarding of attorneys

Coordinate ordering, inventory, and distribution of office and breakroom supplies

Maintain office cleanliness, organization, and common areas

Liaise with vendors, service providers, and building management

Maintain office equipment and coordinate repairs or maintenance

Assist with event planning, meetings, and office functions

Qualification

Paralegal CertificationLegal terminology understandingMicrosoft Office proficiencyContract management systemsE-billing platformsLegal document management softwareProject prioritizationDiscretionProfessionalismWritten communication skillsVerbal communication skillsOrganizational skillsAttention to detail