Bonduelle Americas ยท 6 hours ago
Executive Assistant CEO
Philadelphia, Pennsylvania, United States
Full-time
Onsite
Senior Level
5+ years expBonduelle Americas is the U.S. business unit of the world leader in ready-to-use plant-rich food. The Executive Assistant CEO will support the Chief Executive Officer and other executives, managing complex calendars, travel arrangements, and office operations while enhancing office efficiency.
Food and BeverageFood ProcessingPlant-Based FoodsSales
Responsibilities
Manage complex, executive-level calendars, and scheduling
Plan and manage domestic and international travel (as needed)
Manage expense report coordination and submission, as well as review and approve expense reports for other team members
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, lunches, and team social events)
Maintain and optimize processes to drive efficiency in planning, reporting, and communication within the team
Track and help drive completion of key deliverables and follow up on outstanding items
Effectively and efficiently coordinate with business units, distributed teams, and across multiple time zones
Friendly and diplomatic handling of external partners and stakeholders
Manage team space, including moves, and reconfigurations
Work closely with the leadership team and other EAs to provide support to the organization
Coordinating meetings with Bonduelle senior executives and external customer contacts
Oversee the coordination of facilities maintenance for the corporate office (cleaning, repairs,...) and manage the budget within designated spend
Manage office supplies inventory and procurement, ensuring adequate stock levels at all times
Serve as the lead for corporate visitor procedures in partnership with EH&S and the main point of contact for CEO external vendors, clients, and visitors, providing exceptional customer service
Serve as the lead for administrative staff and provide guidance and support as needed
Maintain and update office policies such as the T&E policy
Collaborate with HR on employee engagement initiatives and annual company holiday celebration
Identify opportunities for process improvements and implement best practices to enhance office efficiency
Qualification
Required
At least 5 years of experience as an Executive Assistant
Experience managing executive-level calendars requiring internal and external coordination
Experience with domestic and international travel coordination
Experience with Google Suites
Agility, inventiveness, ability to think creatively and find solutions
High school diploma or equivalent
Ability to work overtime, as required
Preferred
Bachelor's degree or equivalent experience
Experience providing executive support assistance at senior management levels to C-Suite executives
Impeccable attention to detail with strong organizational skills
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
Ability to handle administrative details independently and with minimal supervision, while keeping stakeholders appropriately informed or engaged
Demonstrated ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and long-term objectives
Confident and thoughtful in applying sound business judgment, decision-making ability, and demonstrating a proactive approach to problem-solving
Exceptional written and oral communication and interpersonal skills
Strong analytical skills and demonstrated ability to improve processes
Ability to work in an ambiguous, fast-paced and evolving environment; highly self-motivated
Event planning
Company
Bonduelle Americas
Bonduelle Americas is a certified B Corp inviting people to embrace a flexitarian lifestyle with an expanding portfolio of plant-rich products available in and beyond the produce aisle.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Andrea G. Montagna
Chief Executive Officer
Brian Chowsangrat, PHR
Human Resources Business Partner
Company data provided by crunchbase