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Meals on Wheels People · 17 hours ago

PURCHASING AGENT

Central Office - PORTLAND, OR 97219

Full-time

Onsite

Entry, Mid Level

$55K/yr - $65K/yr

2+ years exp

Meals on Wheels People is an organization dedicated to helping older adults maintain their independence through meal delivery and social connections. The Purchasing Agent will be responsible for ensuring adequate inventory levels and timely procurement of food and supplies, while maintaining compliance with food safety standards and budgetary guidelines.

Food and BeverageNon ProfitTransportation

Work & Life Balance

Responsibilities

Source and purchase food products, packaging, and kitchen supplies aligned with budget and quality standards

Ensure compliance with negotiated pricing and delivery schedules to maximize cost efficiency without compromising quality

Ensure all purchased items meet food safety, contract, and regulatory standards

Maintain strong relationships with vendors to ensure reliability and ethical sourcing

Resolve delivery, quality, or invoicing issues promptly and professionally

Process transactions in NetSuite ERP related to lot codes, expiration dates, inventory adjustments, and receipts to ensure data accuracy

Maintain accurate purchasing records and update supplier information, contracts, and certifications for compliance and audit readiness

Generate reports on purchasing trends, inventory levels, and cost analysis for leadership review

Review production schedule and ensure inventory levels meet all operational requirements to ensure Central Kitchen readiness for daily production

Monitor inventory levels and coordinate with production teams; initiate purchase orders to maintain PAR (Periodic Automatic Replenishment) standards, preventing shortages and food waste

Engage in NetSuite ERP project implementation, including design, testing, data migration, and training

Advocate for process improvements and recommend solutions

Support audits by providing accurate and timely documentation

Other duties as assigned

Qualification

Food safety regulationsInventory managementNetSuite ERPFood purchasingServSafe certificationOrganizational skillsCommunication skillsTime management

Required

High school diploma or equivalent required

Knowledge of food safety regulations and inventory management practices

Current Food Handler's card

Current ServSafe certification or ability to become certified within 6 months of hire

Valid Driver's license

2+ years in food purchasing or procurement; purchasing for food manufacturing preferred

Strong computer skills with experience in NetSuite or other ERP systems preferred

Strong organizational skills and data management skills

Skill, motivation, and ability to effectively communicate and work with diverse populations to build a collaborative, positive, and productive work environment

Responsive with great follow-through skills and ability to build trust and maintain constructive relationships across the organization

Excellent organizational and time management skills, including the ability to set priorities and organize multiple projects

Ability to traverse large freezer, large refrigeration, warehouse, and delivery dock

Ability to lift a minimum of 40lbs

Dexterity to operate keyboard, mouse, phone

Must pass drug and alcohol test and criminal background check