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Bridgewater State University · 2 hours ago

Staff Assistant, Undergraduate Research Program Manager

Bridgewater, MA

Full-time

Hybrid

Mid Level

$57K/yr - $60K/yr

Bridgewater State University is committed to providing students with equitable opportunities to engage in faculty-mentored research. The Staff Assistant plays a vital role by managing the program's budget operations, organizing student-research symposia, and ensuring accessible research opportunities for all students.

EducationHigher EducationUniversities

No H1B

Responsibilities

Manage a large and complex budget supporting student research and travel, including but not limited to:

Track and facilitate funding for project and travel grants, student stipends, and faculty-mentor compensation

Place orders for research supplies, request purchase orders, and prepare reimbursements for students

Monitor multiple budget lines and ensure alignment with university and state procurement regulations

In collaboration with the Director of Undergraduate Research, manage the programs grants:

Maintain data for over 300 student applications annually for Semester Project Grants and Conference Travel Grants

Draft customized award letters

Maintain records of all funding awarded, including student and faculty information, award amounts, and funds expended

Organize the planning and execution of BSUs Adrian Tinsley Program (ATP) Symposium, Mid-Year Symposium (MYS) and Student Arts & Research Symposium (StARS) (both in-person and online), including:

Develop project timelines and manage logistics in collaboration with campus partners and faculty mentors

Organize several hundred student abstracts by college and department

With the graduate assistant, design schedules for concurrent sessions

Manage poster submissions and off-campus poster printing

Provide guidance to student presenters and troubleshoot logistical issues on event days

Use long-term planning tools to track timelines and event logistics

Provide logistical support for approximately 200 student-researchers per year who are presenting at academic conferences, including:

Work with the Travel Office to manage reservations for flights and hotels

Prepare credit-card authorizations, per diem forms, and reimbursement requests

Work to ensure inclusive participation in undergraduate research through intentional outreach and student support, such as through the following ways:

Hold info sessions at the Lewis and Gaines Center for Inclusion and Equity (LGCIE), Pride Center, Student Accessibility Services (SAS), and other equity-focused groups to speak to diverse groups of students about undergraduate research

Design inclusive and accessible outreach materials in print and online

Represent the program at Admissions and Orientation events

Meet with students wanting to learn more about undergraduate research

Hire and supervise student employees in the following areas:

Student-workers and interns supporting the Undergraduate Research program

Research Interns who assist faculty with research

Collaborate on managing and analyzing Undergraduate Research data, including but not limited to:

Collect and help analyze quantitative and qualitative program-review and assessment data

Contribute to internal reports and strategic planning